Fiscal Analyst 3FT/PermState of Oregon - Higher Education Coordinating CommissionOffice of Operations - Budget, Accounting & PayrollSalem, OregonREQ-73578The primary purpose of this position is to provide professional level expertise in integrated financial management systems. This position prepares the Agency's biennial budget, participates in securing legislative approval of the budget, and ensures proper management of the financial systems, working closely with administrative and management staff and accounting/fiscal staff. This position performs a number of highly technical functions including budget system and document development, budget execution, advanced fiscal analysis, revenue and expenditure projections, budget status analysis on Agency and program level, and fiscal analysis for collective bargaining purposes.
Consult with management staff on department goals, long-range and short range program and financial objectives; develop information on funding projections, expenditure forecasts, staffing levels and program modifications; translates decisions and data into required financial system format; works with representatives of other agencies to resolve budget issues. Utilizes state computer-based systems to develop position levels and costs; assists management staff in preparing and presenting information to the Department of Administrative Services Budget and Management Division, the Governor's office and the Legislative Fiscal Office. With management input, assist and/or prepare the department's Agency Request, Governor's Recommended and Legislatively Adopted Budgets including but not limited to, financial data preparation and PICS/ORBITS system input, budget document preparation, key performance measure reporting, and other legislatively requested documents. Resolve all SABRS audits.
Develop revenue and expenditure forecasts using a variety of sources including program managers, Federal and State fund sources and historical data; incorporate forecasts into budget; monitor expenditures against revenues; monitor program and financial performance against plans. Compute and carry out budget reallocation based on expenditure patterns and forecasts.
Coordinate and advise program managers on budget execution issues including adjustments and potential over-expenditures. With management input, provide budget reports including but not limited to: quarterly allotment plans; monthly financial analyses; key performance measure reporting to Budget and Management. Prepare and deliver Emergency Board and fiscal impact requests after consultation with management staff. Review the status of expenditures in comparison to budget controls and take necessary action to adhere to legislative approved budget. Maintain position control inventory (PICS) and prepare permanent finance plans.Indirect Rate Modeling
Provide in depth cost analysis and support for the indirect rate proposal preparation and related activities, including monitoring expenditures in applicable programs, review and analysis of the Indirect Cost model and allocation, partnering with Senior Accountant assigned to the Indirect Rate process.
Responsible for assisting/partnering with internal/external partners in the creation of the annual preparation and review of the proposed model. Gathering data from multiple departments, developing and loading data into the model as directed by the federal entity of the indirect rate model. Develop and implement analyses to stress test the model with a goal toward maximizing the rate, to the benefit of the agency. Seek input from program managers and other key personnel involved in the IR rate process. Will work towards becoming familiar with the overall organization of the agency and its financial system and work, collaboratively, with Fiscal Staff. In addition, become familiar with the Uniform Guidance (UG) and other relevant federal regulations governing rate preparation to assure compliance.Fiscal Impact Statements
A fiscal impact statement is an independent, objective analysis of the expenditure, revenue, staffing, and organizational effects of a substantive legislative measure on state and local government. A fiscal impact means an increase or decrease in program expenditures, revenues (non-tax), positions, or full-time equivalent (FTE) compared to the amounts in the current biennium's approved budget.Prepare Fiscal Impact Statements for HECC and the University and Community Colleges, during all legislative sessions, to include regular, special, e-Board and IT presentations.
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Minimum Qualifications (Required Skills)
Six years of progressively responsible experience that included the preparation, analysis, and administration of a budget or fiscal system. Experience must have included modeling and forecasting fiscal information.
Note: A Bachelor's Degree in Business, Public or Non-Profit Management, Finance, Accounting or a related degree (such as Public Policy, Political Science, Public Administration or other analytical or technical degree) may substitute for three years of the required experience.
A graduate-level degree in any of the above areas may substitute for four of the six years.
For more information and/or to apply to this position, please visit: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--HECC--25th-Street/Fiscal-Analyst-3_REQ-73578