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CA - Fiscal Services Support Supervisor (JO#5049)

  • 1.  CA - Fiscal Services Support Supervisor (JO#5049)

    Posted 13 days ago
    Edited by Brukie Gashaw 13 days ago

    JOB TITLE:  FISCAL SERVICES SUPPORT SUPERVISOR

     

    LOCATION:  SAN FRANCISCO

     

    JOB OPENING #:  5049

     

     

    OVERVIEW

    The Judicial Council of California is accepting applications for the position of Fiscal Services Support Supervisor for the Appellate Court Services office in the Court Appointed Counsel unit. 

     

    The Fiscal Services Support Supervisor in the Court Appointed Counsel unit (CAC) of Appellate Court Services (ACS) will be responsible for assigning and monitoring the work of 2 Associate Analysts and 1 Administrative Coordinator. They are involved in preparing quarterly committee statistical audit reports that analyze the appointment data, case data, and compensation data within the District Court Appointed Counsel System (DCAC) for the Court Appointed Counsel Program. This includes receiving, evaluating, reconciling and authorizing the payment of more than $50 million in reimbursement fees to panel appellate attorneys appointed by the Courts of Appeal to provide defense to indigent appellant defendants.

     

    These panel attorneys are recruited, trained, and directly monitored by the six non-profit Appellate Projects (Projects) that contract with the Judicial Council to provide these attorney services. The Projects are directly supported by CAC funds.  The Fiscal Services Support Supervisor will oversee the compensation of and daily interactions with the Project directors.  The incumbent is responsible for receiving and reconciling the project contracts and developing business-related performance analyses and other materials for the Appellate Indigent Defense Oversight Advisory Committee (AIDOAC).

     

    This position will require the ability to supervise and coordinate the work product of various individuals to meet deadlines and requires strong analytical skills; the ability to use statistical software and conduct quantitative analysis; and the ability to multi-task and lead others.

     

    The Fiscal Services Support Supervisor interfaces primarily with justices, private appointed attorneys, executive directors and assistant executive directors of each Project Office on CAC day-to-day program matters, including court leadership (Courts of Appeal and Supreme). 

     

    The Judicial Council strives for work life balance and includes substantial vacation and holiday time.  In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, $130 monthly stipend towards public transit commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. 

     

    The successful candidate will be expected to work in the San Francisco.

     

    RESPONSIBILITIES

    • Supervise, assist and evaluate report writing, statistical report presentations, claims processing for court-appointed attorney's invoices for Projects for the day-to-day operations of the Court Appointed Counsel Program.
    • Performs review/audit of claims that are submitted for payment/ reimbursement over $7,500 for completeness of justification of hours over guideline.
    • Prepares written inquires to the Project directors requesting clarification and/or additional justification for recommendations over guidelines.
    • Oversees daily claims review, audit, processing and approval, and reporting and analyses of program outcomes, including re-allocation, receipt, reconciliation and distribution of more than $50 million in Court Appointed Counsel funds.
    • Supervise work related to the Appellate Indigent Defense Advisory Committee (AIDOAC).
    • Manages and provide input on work related to AIDOAC materials, mailings, audited cases for the quarterly audit pool, assignments and reports for quarterly the AIDOAC meetings.
    • Review, research, and resolve court appointed counsel matters, such as attorney appointment issues, claim rejections, payment errors, discrepancies, and mismatching transmitted data.
    • Conduct a detailed review of claims over $7,500 and determine claim status, prepare e-mails on claims needing additional information or clarification.
    • Facilitate special technical enhancements and modifications for technology systems that assist appellate courts in processing court appointed counsel claims.

     

    Supervisory Duties:

    • Recommends selection of staff;
    • Trains staff and proposes internal and external training courses and workshops;
    • Provides for career development and planning for staff;
    • Approves time off requests;
    • Reviews and approves time sheets;
    • Evaluates employee performance and conducts performance reviews; and
    • Administers discipline as required.

     

    MINIMUM QUALIFICATIONS

    EDUCATION AND EXPERIENCE

    Bachelor's degree, preferably in accounting or business related field and three (3) years of

    accounting experience, including one (1) year of prior supervisory experience. Some positions may

    require up to three years of experience in area of assignment (such as payables, procurement, and/or

    payroll). Additional directly related experience and/or education may be substituted on a year-for year basis.

     

    OR

     

    Two years as an Associate Fiscal Analyst or three years as a Fiscal Services Coordinator with the

    Judicial Council of California or two years of experience performing the duties of a class

    comparable in the level of responsibility to that of an Associate Fiscal Analyst or three years of

    experience performing the duties of a class comparable in the level of responsibility to that of a

    Fiscal Services Coordinator in a California Superior Court or California state-level government

    entity and a) completion of training courses on topics related to effective supervision within 6

    months of promotion; or b) one year of previous supervisory experience.

     

    Desirable Qualifications

    • 3 years experience in:
      • Finance
      • Report writing
      • Analysis of data
      • Solution analysis
      • Procurement and/or program management

     

    OTHER

    Please note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

     

     

    HOW TO APPLY

    To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on August 28, 2019. This position requires the submission of our official application, a resume and a response to the supplemental questions.

     

    To complete the online application, please visit to https://www.courts.ca.gov/careers.htm and search for JO#5049.

     

    The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

     

    PAYMENT & BENEFITS

    $6,044 - $9,067 per month

    (Starting Salary: $6,044 per month)

     

    Some highlights of our benefits package include:

    • Health/Dental/Vision benefits program
    • 13 paid holidays per calendar year
    • Choice of Annual Leave or Sick/Vacation Leave
    • 1 personal holiday per year
    • $130 transit pass subsidy per month
    • CalPERS Retirement Plan
    • 401(k) and 457 deferred compensation plans
    • Employee Assistance Program
    • Basic Life and AD&D Insurance
    • FlexElect Program
    • Pretax Parking
    • Long Term Disability Program (employee paid/optional)
    • Group Legal Plan (employee paid/optional)

    The Judicial Council of California Is an Equal Opportunity Employer.

    Supplemental Questions

     

    For Fiscal Services Support Supervisor (JO# 5049)

     

    To better assess the qualifications of each applicant, we will review your responses to the following questions.  Please indicate for which employer you performed these functions.  Your answers should not exceed a total of three pages.

     

    1. Please describe why are you interested in this position.

     

    1. Briefly describe your experiences as a supervisor or senior lead, including the number and types of staff supervised/lead, and the types of duties you performed in a supervisory or senior lead capacity.

     

    1. Tell us about your management style and what do you see as the role of the supervisor for this team.

     

    1. Please describe your analytical experience. Elaborate on your level of responsibility for the analysis that you participated in and at what level of client management did you communicate.   

     



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    Judicial Council of California
    San Francisco CA
    415-865-4260
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