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WA - Operating Budget Manager (WMS Band 3) 03016

  • 1.  WA - Operating Budget Manager (WMS Band 3) 03016

    Posted 9 days ago
    Edited by Brukie Gashaw 9 days ago
    ​​

    Are you a motivated and experienced Budget Manager who would enjoy challenging, interesting work in an organization full of dedicated people?  Consider coming to work for Washington State Parks.

    Washington State Parks is one of the largest, most diverse, and most beautiful park systems in the country. With more than 120,000 acres, the system includes 125 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails.

    We care for all of this with about 550 permanent employees, growing to over 1,000 employees in the summer with the addition of more than 500 seasonal staff.  The staff include rangers, many of which are enforcement officers; construction and maintenance professionals; arbor crews; interpretive specialists; staff who design parks and park features; park aides; and administrative personnel.

    The Operating Budget Manager reports to the Assistant Director of Administrative Services and provides leadership for development and oversight of the agency's $170 million operating budget.  Responsibilities include centralized planning, coordination, preparation, implementation, monitoring and evaluation of the operating budget.  The incumbent recommends strategy for developing the budget. They will also provide advice and counsel the agency management on budget-related issues and decisions and work with the Executive Leadership Team members and program staff to understand agency business.

    ___________________________

      The annual range of compensation is between $81,540–$101,832 depending upon qualifications, although the expected hiring salary will typically be less than the top of the range.


    This posting will remain open until filled. It is in the candidate's best interest to apply before April 17th, 2019 when a first review of applicants will be completed. The hiring authority reserves the right to fill this position at any time after that date without notice.

    For more information on Washington State Parks, click here.

    If you have questions regarding this recruitment, please contact the manager listed in the "Supplemental Information" section of this publication.

     

    DUTIES:

    This position ensures that operating budget allotment and other information requests from internal and external sources are answered. Works with Office of Financial Management (OFM) and legislative analysts to ensure their understanding of the agency's business and resource needs to achieve adequate funding. Ensures that legislative requests and other external and internal requests for information are responded to in a timely fashion.  The position works closely with staff in other divisions, ELT members and external stakeholders regarding operating budget development and related issues.  This position is responsible for ensuring operating expenditures are properly allocated and do not exceed appropriations and monitoring the agency's fund balance to ensure a positive cash flow.  Responsible for assessing and evaluating the financial performance of the agency.

    This position is responsible for revenue forecasting.  These revenues support approximately 80% of agency expenditures.  The Operating Budget Manager will work with internal and external staff to update revenue forecast assumptions and numbers regarding the various revenue sources and providing the information to OFM, Senate and the House of Representative. They are responsible for establishing and monitoring the revenue forecast to ensure revenues are sufficient to support the operating budget.  This position is also responsible for supervising; providing coaching, mentoring and guidance to three staff in carrying out the responsibilities of the budget office.

    Duties include:
    • Manage the operating budget for the agency.  Responsible for the development, implementation and oversight of the agency's budget requests for submittal to OFM and the Legislature.
    • Responsible for the preparation of decision packages (used by OFM and the legislature) that describe the agency's resource needs to support agency operations and service delivery.
    • Review and approve the operating allotments and cash receipts allotments.
    • Responsible for monitoring monthly expenditures and approving, modifying, or denying allotment adjustments.
    • Work with OFM, State Treasurer, legislative, and other staff to resolve operating budget issues.
    • Present information regarding the agency's operating budget to the Parks' Commission, legislative staff, and at legislative hearings and other meetings.
    • Create and present management reports and information for use by the programs and agency leadership.  Keep agency management informed regarding issues involved with the operating budget.  Ensure appropriate and optimum use of parks' resources.
    • Work with Financial Services to ensure acquisition and development grants are cost effective.  Review match proposals prior to grant applications and approve match requirements.  Review and approve acquisition and development grant awards.  Ensure grants are legal, worthwhile and feasible.
    • Represent the agency in addressing budget and policy issues and legislative requests with the Governor's office, legislative staff, the Office of Financial Management, the agency's Policy and Government Affairs Office and public policy makers.  Ensure alignment of the Operating and Transportation budgets with the Governor's and Agency's Strategic Plan and other priorities.  Work with program staff to become familiar with agency priorities as they relate to the operating budget.
    • Oversee capital budget activities in the absence of the Capital Budget Manager.
    • Create budget projections and analyze information on a variety of budgetary issues.  Oversee and manage agency overhead and indirect costs and cost allocation processes.
    • Respond to legislative information requests and prepare or approve bill analysis.
    • Responsible for fiscal note development and provides final approval before submittal to OFM and the legislature.
    • Establish agency codes and chart of accounts in collaboration with Financial Services staff that meet OFM's standards and agency business needs.
    • Participate on statewide and agency committees as needed.
     

    QUALIFICATIONS:

    REQUIRED QUALIFICATIONS:
    • A Bachelor's degree with focus on business administration, accounting, or related field.
    • Five (5) years of experience preparing and monitoring an organization's or organization's sub-unit budget.  Experience should include: budget and allotment preparation and management reporting, preparation of budget projections and completing analysis on budget-related information and the use of budgetary and financial systems.  Of the five years of experience, three years must be in a state or local government budget office preparing and monitoring an organization's budget.
    • Two (2) years supervisory experience including coaching, mentoring, and guiding staff.
    • Experience presenting budget information to Executive Leadership, a Commission, City Council, legislative members, staff and others.
    • Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.

    REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
    • Ability to manage multiple projects and meet deadlines.
    • Ability to collaborate with others to produce results.
    • Effective oral and written communication skills.

    DESIRED QUALIFICATIONS:
    • A Master's degree in a business-related field.
    • Experience conducting legislative bill analysis and preparing agency fiscal notes.
    • Experience forecasting revenues.
    • Experience preparing or monitoring an agency's capital budget.
     

    SUPPLEMENTAL INFORMATION:

    To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. Use reference number 03016 when searching for the job announcement. You must attach in your application the following:

    • Letter of Interest specifically addressing how you meet the qualifications listed in this announcement.
    • Current resume in chronological order.
    • Five professional references.
       

    **All requested materials must be submitted. Failure to follow application process may disqualify you from further consideration.**

    The information provided in your application must support your selected answers in the application questions. Answers will be verified, and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

     

    Diversity Policy Statement

    The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members' contributions. The Commission makes this commitment because:
     

    ·    Diversity strengthens the workforce in competence and ability;
    ·    Celebrating diversity appreciates and values individual differences;
    ·    Diversity serves an increasingly heterogeneous society;
    ·    Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future;
    ·    Diversity is crucial to our ability to serve all citizens.
     
    The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.

    The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

    For information about this position, please contact the Administrative Assistant of Administrative Services, Amanda Persell at Amanda.Persell@parks.wa.gov or 360-902-8506.



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    Amy Zurfluh
    Human Resources Consultant 3 - Recruiter
    WA State Parks and Recreation Commission
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