Title: Manager, Financial and Purchasing Operations
Status: Exempt – Full time
Location: State House Annex
Trenton, New Jersey
Job Reports To: Director of Administration
Title Grade: P
Position administers the Office of Legislative Services' fiscal and procurement programs in accordance with State of NJ and OLS laws, policies and procedures. Additionally, the position administers the District Office office supply program in accordance with the Joint Rules; and works with the Executive Director and other OLS staff.
Duties include: In conjunction with other OLS units and employees, the Manager develops policies, procedures and controls to ensure that all purchases and financial transactions are properly authorized, documented, and executed timely. Manages employees; oversees purchasing and accounts payable; oversees petty cash; approves purchasing and fiscal transactions; using Business Objects, Excel and other software oversees the preparation and distribution of financial and other reports; serves as the fiscal and purchasing liaison between the Treasury Department and OLS; selects and works with the District Office office supply program vendor to provide the District Offices with supplies in accordance with the Joint Rules, assists the Human Resources Office with preparing regular and supplemental payrolls for submission to Centralized Payroll; prepares fiscal and budget reports, gathers data and provides insight and recommendations.
Essential functions are fundamental, core functions common to the duties of this position and are not intended to be an exhaustive list of all job duties. Since job descriptions are descriptive and not restrictive, incumbents can complete job duties of a similar kind not specifically listed here.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for this position; therefore, the KSAs listed are not exhaustive or necessarily inclusive of all the requirements.
OLS Human Resources