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CT-Fiscal/Administrative Assistant

  • 1.  CT-Fiscal/Administrative Assistant

    Posted 12-09-2021 03:57 PM
    Apply at: Job Opening: Fiscal/Administrative Assistant - Department of Administrative Services (jobapscloud.com)

    The State of Connecticut Department of Administrative Services (DAS) houses a number of distinct programs that comprise the business functions of state government, including information technology, human resources, procurement, facilities and real estate, construction services, fleet, workers compensation and more united in a common mission to:
    • Support Connecticut's Growth - To serve our citizens, businesses, state agencies and other branches of government by providing the highest quality services at the lowest possible cost.
    • Drive Continuous Innovation - To increase the efficiency and effectiveness of state government using best practices from the public and private sectors.
    • Provide Rewarding Careers - To attract and retain a workforce of talented, dedicated public servants committed to leading our great state forward.
    DAS currently has two (2) Fiscal/Administrative Assistant positions within the Business Services Purchasing Unit, which supports multiple agencies in a range of financial and fiscal services. These are full time, 40 hours per week positions, Monday through Friday, and are located at 450 Columbus Blvd., Hartford CT.
    We participate in a competitive benefits package that includes excellent healthcare coverage, retirement plan options, paid time off and more! We also encourage a healthy work-life balance to all employees.
    Watch the video below to see what it's like to be a State of CT employee!
              

    SELECTION PLAN

    All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a) .

    To Apply:

    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
    Important Next Step Information for After You Apply:

    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    Connect With Us:

    Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Jennifer Neumann at jennifer.neumann@ct.gov and reference the recruitment number.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

    EXAMPLES OF DUTIES

    Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

    Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

    2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

    PREFERRED QUALIFICATIONS

    The successful candidate will possess:
    • Experience working with the Peoplesoft Financial System;     
    • Experience with State Procurement Policies and Procedures; 
    • Experience with P-Card (Purchasing Card) process;
    • Experience with Purchasing or Contracts;
    • Experience with MS Office Excel and Word; 
    • Customer Service experience, both written and over the phone; 
    • Experience researching or analyzing information for products and services, including pricing.

    SPECIAL REQUIREMENTS

    Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

    CONCLUSION

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



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    Jennifer Neumann
    Human Resources Associate
    State of Connecticut
    Hartford CT
    18609376962
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