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NJ - Manager, Financial and Purchasing Operations

  • 1.  NJ - Manager, Financial and Purchasing Operations

    Posted 14 days ago
    Edited by Brukie Gashaw 14 days ago
      |   view attached

    The Office of Legislative Services (OLS) is an agency of the New Jersey Legislature established by law to provide professional, nonpartisan staff support services to the Legislature including its officers, members, committees and commissions. OLS operates under the authority of the Legislative Services Commission, a 16-member bipartisan panel with equal representation from each House of the Legislature.

    The goal of OLS is to facilitate the work of the New Jersey Legislature and to enable and promote public understanding of the legislative process. As nonpartisan employees of the Legislature, OLS staff are prohibited from engaging in political activity or taking a public position with regard to any matter before the Legislature.

    Title:                                       Manager, Financial and Purchasing Operations  

    Location:                                Office of Legislative Services

                                                    Administrative Unit

                                                    State House Annex

                                                   West State Street, Trenton, New Jersey

     

    Annual Salary:                      $98,011.89 - $120,064.57

     


    Description:
    Position administers the Office of Legislative Services' fiscal and procurement programs in accordance with State of NJ and OLS laws, policies and procedures. Additionally, the position administers the District Office office supply program in accordance with the Joint Rules; and works with the Executive Director and other OLS staff.

     

    Duties include: In conjunction with other OLS units and employees, the Manager develops policies, procedures and controls to ensure that all purchases and financial transactions are properly authorized, documented, and executed timely. Manages employees; oversees purchasing and accounts payable; oversees petty cash; approves purchasing and fiscal transactions; using Business Objects, Excel and other software oversees the preparation and distribution of financial and other reports; serves as the fiscal and purchasing liaison between the Treasury Department and OLS; selects and works with the District Office office supply program vendor to provide the District Offices with supplies in accordance with the Joint Rules, assists the Human Resources Office with preparing regular and supplemental payrolls for submission to Centralized Payroll; prepares fiscal and budget reports, gathers data and provides insight and recommendations.

     

    Requirements:

    Education:

    • Bachelor's degree in accounting, finance, purchasing or related field from an accredited college or university.

     

    Preferred Education:

    • Master's degree from an accredited college or university, in accounting, finance, business administration, public administration or related field.

     

    or

     

    • Possesses a CPA, CIA, CFE, CGMA, or CMA certification from a national professional accounting association.

     

    Experience:

    • Ten years of increasing complex professional experience in government fiscal and/or procurement activities.

     

    Preferred Experience:

    • Three years of experience in a supervisory capacity in government fiscal and procurement management.

    Substitution:

    • Applicants who do not have a bachelor's degree may substitute additional experience on a year-for-year basis and must have a minimum of 14 years of experience, five of which must be within the OLS Fiscal Component.

     

    Residency Law: Pursuant to the "New Jersey First Act", all persons newly hired by the Office of Legislative Services, unless exempted by the law, shall have one year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. New Jersey state employees hired prior to September 1, 2011 who transfer from another State of New Jersey appointing authority without a break in service greater than seven days but who reside outside the State of New Jersey are not required to change their principal residence to New Jersey in order to comply with the Act.

     

    Please respond by:  July 29, 2021

    Please email cover letter and resume to: OLSJOBS@njleg.org

     

    Date Posted:  July 20, 2021

     

     

    The Office of Legislative Services is an Equal Employment Opportunity Employer and is committed to fostering a respectful and inclusive work environment which reflects the diversity of the state we serve.

     



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    Christin Knox
    Director of Human Resources
    New Jersey Office of Legislative Services
    Trenton NJ
    609-847-3390
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