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WA - Fiscal Specialist, Business Services - Hiring Incentive Available

  • 1.  WA - Fiscal Specialist, Business Services - Hiring Incentive Available

    Posted 04-02-2024 02:57 PM
    Edited by Brukie Gashaw 04-02-2024 02:57 PM

    Excited about a unique new position that works with purchasing, financial planning, and personnel activities? Washington State University Vancouver has a new Fiscal Specialist position with a potential hiring incentive to consider!

    Apply Here: https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Fiscal-Specialist--Business-Services--Vancouver-Campus-Hiring-Incentive-Available_R-11461/apply?locations=081fbbc5267501d1cec571348b09ccf4

    Posting Close Date: Applicants must submit their completed application by April 11, 2024, at 11:59 pm.


    Summary of Duties:

    This position serves both the WSU Vancouver IT department and WSU Vancouver campus. This position serves as the financial and personnel lead and point-of-contact for the IT department. In this role, this position is responsible for several accounting functions with an emphasis on procurement activities and transactions, involving purchases via procurement card, purchase orders, contracts, and expense reports. This position is also responsible for personnel actions and time-tracking and payroll-related activities for the IT department. Additionally, this position is responsible for departmental budget management for IT, involving multiple accounts and fund types. Budget management tasks include fiscal research, analysis, reporting, and planning.

    This position also serves a key role in campus financial planning and development of campus policies and practices. In this role, this position is responsible for developing, implementing, and maintaining financial forecasts related to specific projects and programs. This work will begin with Vancouver IT, but similar tools will be implemented for other campus departments. This position will work collaboratively with others and may provide recommendations based on their position's work and analysis to inform decisions and shape fiscal policies and practices at multiple levels within the organization.

    This position requires broad expertise, strong communication skills, attention to detail and commitment to compliance.


    Required Qualifications:

    • Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours OR 10 semester hours of college level accounting; OR equivalent education/experience.
    • Proficient with spreadsheet software such as Microsoft Excel, or similar software. Demonstrated accounting or budgeting experience.


    Preferred Qualifications:

    • Experience using an ERP system, such as Workday, Banner, Sage, Concur or other similar systems to complete financial personnel actions.
    • Experience with financial management, or financial forecasting.
    • Experience with procurement or purchasing.
    • Demonstrates attention to detail, accuracy, and completeness.
    • Clear written and verbal communication.
    • Effective time management.
    • Able to work collaboratively and independently.
    • Able to research, interpret and apply policies.

    Essential Duties:

    • 40% Departmental and Campus IT Procurement
    • 40% Fiscal Management and Analysis
    • 15% IT Departmental Personnel and Payroll
    • 5% Other duties as assigned.


    Application instructions: Applicants must attach a resume, cover letter and a contributions to equity statement at the time of application. Please read the entire posting description and follow the instructions below to apply.


    Work Location and Schedule: Telework may be available during the first 6-months of employment at a maximum of one day per week. After this initial period, telework options will be reassessed based on the needs of the department.


    Monthly Salary: $3,619 to $4,842, Step A-M, Range R-43. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

    To support WSU's ability to attract talent in a competitive job market, this recruitment has been approved for a hiring incentive payment up to $1,000. More information regarding the hiring incentive payment program can be located on the HRS website: Hiring Incentive – Human Resource Services, Washington State University (wsu.edu): https://hrs.wsu.edu/managers/recruitment-toolkit/hiring-incentive-and-employee-referral-program/


    Benefits: WSU offers full-time employees a competitive benefits package including up to 49 days off per year through paid holidays/sick leave/annual leave, a choice of retirement plans, medical/dental/vision, basic life and long-term disability insurance, and an employee tuition waiver program. 

    For information including a summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Civil-Service.pdf

    Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

    FTE: 100%

    Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

    Application Instructions: Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.   

    External candidates, please upload all documents in the "Resume/CV" section of your application. 

    Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application.

    Applicants must attach the following documents to their online application:

    • Resume
    • A cover letter
    • A contributions to equity statement (see information and link below)  

    Please include a statement on contributions to equity. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver's strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, https://www.vancouver.wsu.edu/strategic-plan.

    About WSU Vancouver: WSU Vancouver is located on the homelands of the Cowlitz Indian Tribe and Peoples of the Lower Columbia Valley. One of six campuses in the Washington State University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.

    As the only Tier-1, land-grant and public four-year educational institution in Southwest Washington, WSU Vancouver is committed to accessibility, openness and service to people. WSU appreciates extraordinary community support and is dedicated to developing areas of academic and research excellence that fulfill regional needs.

    WSU Vancouver leads with an equity lens and is recognized nationally as a top college for equity, diversity, inclusion and belonging: https://www.vancouver.wsu.edu/news/wsu-vancouver-receives-excellence-diversity-award-second-time

    WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

    WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

    WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

    Lisa Wolfson
    Executive Assistant to the Vice Chancellor for Finance & Operations
    Washington State University Vancouver
    Vancouver WA