Discussion: View Thread

WA - Budget Manager, Skagit Valley College

  • 1.  WA - Budget Manager, Skagit Valley College

    Posted 06-03-2022 10:50 AM
    Edited by Brukie Gashaw 06-03-2022 10:50 AM
    This position is responsible for budget leadership by providing financial and non-financial data analysis for budgetary development and control, management reporting, and institutional decision making.  Also responsible for preparing basic financial reports including narrative statements supporting financial data; reconciling and maintaining account balances within the fiscal system including general and subsidiary ledger accounts; performing internal audit functions and ensuring that proper controls are used; and ensuring compliance with fiscal policies and procedures is maintained. This is a twelve month, 100% of full-time exempt position.
    The Budgeting Manager is responsible for developing, organizing and performing budget activities, data extraction and analysis, financial account reconciliations, and internal and external reporting duties under the direction of the Vice President of Administrative Services.
    This position works closely with the college leadership team and Business Office. The successful candidate will value the College's mission and demonstrate a leadership style that complements and enhances the College's ability to serve our diverse communities.
    Nestled between the Cascade Mountains and Puget Sound in the northwest corner of Washington State, Skagit Valley College is located 60 miles north of Seattle and 80 miles south of Vancouver, BC.  SVC was established in 1926 in Mount Vernon.  Operating as one college with several campuses and centers, SVC serves Skagit, Island and San Juan Counties with campuses in Mount Vernon and Oak Harbor, centers in Friday Harbor and Langley, and a Marine Manufacturing and Technology Center in Anacortes.
    Skagit Valley College adheres to a set of guiding principles: 
    Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion

    Duties and Responsibilities:
    • Conduct budget and accounting data analysis and compile numerical and/or narrative information from multiple sources to provide summarized management information such as trend analysis, ratios, comparisons, variances, forecasts, and projections in the form of narrative reports, graphs, tables and charts; 
    • Develop and use complex computerized systems, databases, and report writing queries to extract, evaluate, summarize and report data related to the fiscal and non-fiscal operation of the college such as operating and capital budget activity, revenue and expense trends, employee position and salary information; and instructional program costs; 
    • Assist in identifying financial and non-financial criteria to measure the effectiveness of instructional and non-instructional programs.  Maintain a set of standard reports for use in program cost evaluation; 
    • Coordinate and assist in the development of the College annual operating and capital budgets within the prescribed state regulations and limitations and maintain computerized systems to support budget functions; 
    • Develop and recommend College budget policies and procedures in conjunction with College management; provide for common understanding of the budget development, monitoring and reporting process throughout the College by providing staff training and information; 
    • Develop and implement technical budget monitoring and control strategies, including the maintenance and accuracy of budget data and the regular distribution of departmental budget information to ensure department budgets are within constraints of the College budget and comply with state regulations; 
    • Establish, monitor, evaluate and improve processes and procedures ensuring alignment with the College's mission, vision, and guiding principles, as well as compliance with local, state, and federal laws and regulations; Maintain current knowledge of regulations; 
    • Prepare financial and non-financial analysis and reports for both internal and external purposes as necessary; ensuring all reporting requirements are met within the required timelines; 
    • Prepare confidential financial and/or numerical analysis related to such areas as collective bargaining negotiations and instructional program viability; 
    • Integrate budgeting and financial planning into the College's strategic planning process; 
    • Coordinate and complete periodic risk assessment and internal control audits.  Make recommendations to improve systems and processes based on audits and best practice principles; 
    • Consult on other campus information-gathering efforts and serve as a resource for proposal writing and data analysis; 
    • Maintain budget and financial information to be used in management reporting, provide budget and financial data and reports requested from government agencies and commercial organizations (e.g., the State Board of Community and Technical Colleges (SBCTC), Integrated Post-Secondary Education Data System (IPEDS) reports, College guidebook surveys, etc.); 
    • Respond to ad-hoc requests for fiscal and non-fiscal institutional and program level data; 
    • Analyze fiscal data; 
    • Assist in the fiscal year closing of financial records; 
    • Assist with annual financial audit; 
    • Maintain the capital fixed asset system and the financial reporting of equipment, buildings, real estate, and lease/purchase arrangements including the management of bi-annual physical inventories, investigate, analyze, recommend solutions and/or resolve accounting problems for fixed assets; 
    • Interpret institutional, state and federal fiscal policies; 
    • Prepare and manage the annual budget for the Budget functional area; 
    • May assist in the preparation and maintenance of Human Resources budgets; 
    • May lead or direct the work of clerical, temporary and student staff members; 
    • Perform other duties as assigned.
     Knowledge, Skills and Abilities:
    The knowledge, skills, and abilities listed below represent the characteristics and essential performance expectations of the position. Applicants do not necessarily need to enter the position with all of these knowledge, skills, and abilities.
    • Knowledge of business and management principles involved in strategic planning, resource allocation, and human resources modeling;
    • Some knowledge of predictive analytics and financial modeling.
    • Excellent analytical skills with ability to organize and use numerical and qualitative data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions and recommend decisions;
    • Excellent oral and written communication skills with ability to effectively convey ideas and information using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience and/or reader;
    • Outstanding customer service skills, including establishing, building and maintaining internal/external stakeholder relationships and satisfaction;
    • Strong computer skills, including word processing, spreadsheets, databases and report writing software to draft reports and prepare statistical analyses;
    • Presentation skills to present budget information to varied audiences;
    • Excellent teamwork and interpersonal skills with ability to establish and maintain successful and effective relationships with a diverse, multicultural student and staff population.

    Ability to:
    • Choose from and utilize a variety of mathematical techniques and computer software functions to accurately portray analytical information, perform data reconciliations and formulate conclusions;
    • Communicate effectively both orally and in writing, especially in presenting technical information to faculty, administration, students and non-technical audiences;
    • Work with Cabinet-level members;
    • Work with individuals of varied ethnicity, ages, backgrounds, and abilities in an inclusive and participatory manner;
    • Meet deadlines and prioritize a variety of projects and assignments requiring a high degree of accuracy and attention to detail;
    • Work independently and collaboratively;
    • Work in an environment with others in close proximity;
    • Exhibit a high level of dedication and work under pressure and prioritize competing demands in a fast-paced environment;
    • Provide training and technical assistance to others;
    • Interact according to the college's guiding principles;
    • Maintain absolute confidentiality with privileged information;
    • Work with a variety of work and leadership styles;
    • Complete detail work with a very high degree of accuracy.

    Application Procedure:
    To be considered for this position, applicants must:
    1. Meet the minimum qualifications and;
    2. Submit a complete application to the online recruitment system at www.skagit.edu that includes the following:
    • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
    • A current resume; (Attachment: Resume)
    • A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

    Jamil Sepulveda
    Talent Acquisition Specialist
    Skagit Valley College
    (646) 642-3281