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CA - Accounting Supervisor, Superior Court of California

  • 1.  CA - Accounting Supervisor, Superior Court of California

    Posted 04-06-2023 02:24 PM
    Edited by Brukie Gashaw 04-06-2023 03:02 PM

    The Superior Court of California, County of San Bernardino is seeking well-qualified and detail-oriented candidates for the position of Accounting Supervisor.

    Resumes will not be accepted in lieu of the required application and supplemental application. To be considered for the position, apply at https://www.governmentjobs.com/careers/sanbernardinocourts/jobs/3975078/accounting-supervisor

    Salary Updates

    4% COLA increase effective October 2023; approximate annual rate range from $85,643.52 - $109,509.84

    3% COLA increase effective October 2024; approximate annual rate range from $88,212.83 - $112,795.13

    About the Position

    Under direction of the Finance Manager, plans, supervises and reviews the work of other employees engaged in the preparation and maintenance of financial records for various court accounts and funds; supervises accounting activities related to fund accounting, fixed-asset accounting and grant accounting as assigned; reviews, reconciles and approves journal entries; analyzes and evaluates financial accounting documents, records and accounts; prepares accurate and timely financial records; and performs related duties as assigned.

    Distinguishing Characteristics

    Accounting Supervisor is the advanced skill level in the professional accounting series and is responsible for supervising the work of one or more sections of professional and accounting support staff. Incumbents perform complex professional accounting in the areas of general accounting, fund accounting, trust accounting or auditing. Incumbents work with limited supervision and exercise independent judgment to ensure employees complete assigned tasks and responsibilities in accordance with established policies, procedures and objectives.

    Employees in this class report to the Finance Manager and supervise the work of professional and accounting support staff.

    Accounting Supervisor is distinguished from Finance Manager in that incumbents in the latter class have management responsibility for the department and oversee a number of units.

    For full job details, view the job description.

    Essential Functions
    Typical duties of an Accounting Supervisor include, but are not limited to:

    1. Organizes, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives. 
    2. Provides input to the annual department budget; makes purchases and other expenditures in accordance with court procedures and monitors section performance against the annual budget. 
    3. Participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.
    4. Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive discipline process to address performance deficiencies, in accordance with Court Personnel Plan policies and labor contract agreements.
    5. Provides day-to-day leadership; works with staff to ensure a high-performance, customer service oriented work environment which supports achieving the section's and department's mission, objectives and values regarding teamwork, mutual trust, and respect; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff.
    6. Performs the more complex accounting, financial, and statistical analysis; prepares, reviews, and approves financial documents and transactions in accounting systems, budgets, and budget transfers; creates and reviews complex billing statements and invoices; stays abreast of changing regulatory and judicial reporting requirements.
    7. Supervises the processing of all court invoices, including the verification of account numbers, proper documentation, authorizations, and purchase order maintenance; supervises the processing and recording of all accounts receivables.
    8. Reconciles and/or supervises the reconciliation of the Court's trust accounts to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.
    9. Reviews and ensures appropriate internal controls for areas of responsibility; monitors and takes action to require compliance with internal controls and Judicial Council policies and procedures; as necessary, recommends changes to achieve better control and/or to improve the efficiency of functional processes in areas of responsibility; explains changes in policies and procedures to staff of Court departments; may develop and provide training on internal controls to district courts as needed.
    10. Acts as liaison between court staff, county, Judicial Council, court customers, banks, vendors and credit card agencies on accounting discrepancies and operational concerns; resolves issues or escalates to the Finance Manager.
    11. Performs other duties as assigned.

    Minimum Qualifications

    Graduation from an accredited four (4) year college or university with a major in business administration, finance or accounting and five (5) years of progressively responsible experience in professional accounting, at least two (2) of which have been in a governmental or public court environment. Certified Public Accountant certificate is highly desirable and experience in a public agency is preferred.

    Knowledge of:

    • Principles, practices and terminology of general and enterprise accounting, including financial statement preparation, financial control, and reporting methods;
    • Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies;
    • Internal control and audit principles and practices;
    • Budget principles and terminology;
    • Cost accounting methods and procedures;
    • Laws and regulations relating to the financial administration of the Court, including; auditing principles and practices;
    • Principles and practices of sound business communication;
    • Correct English usage, including spelling, grammar and punctuation;
    • Principles and practices of effective supervision;
    • Court Personnel Plan policies and labor contract provisions.

    Human Resources will review applications to identify candidates who meet the minimum qualifications, therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include dates and classification of each position held, if more than one.

    Selection Process
    1. Applications will be reviewed to identify candidates who meet the minimum qualifications for this position. 
    2. Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted.
    3. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for an interview. Placement on the eligible list does not guarantee an interview or employment.
    All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process may include a background check and multiple reference checks.

    Reasonable Accommodations

    The Superior Court of California, County of San Bernardino is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at (909) 521-3700 or via email at careers@sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for the position through the use of the California Relay Service by dialing 711.

    Physical Characteristics

    The physical and mental demands described in the job description , or by clicking here , are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V.

    The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. A brief summary of benefits is provided below. For full details visit our website at the link provided above.







    Leave Allowances














    The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations.

    Closing Date/Time: 4/16/2023 11:59 PM Pacific