LOCATION: San Francisco or Sacramento
The Judicial Council of California is accepting applications for the position of Budget (Fiscal) Supervisor for the Budget Services Office.
The Budget (Fiscal) Supervisor in the Court Budget Unit (CBU) will plan, organize, supervise, review,and evaluate the work of assigned staff responsible for base and court program allocations and reimbursements of approximately $3 billion annually for the 58 trial courts. The supervisor oversees the compilation of trial court financial documents and required reporting; reviews requests for funds held on behalf of the trial courts, cash advance loans, emergency trial court funding requests, and budget change proposals from trial courts and Judicial Council programs; oversees the preparation of the Court Interpreters Program and Judges Compensation expenditure projections; and directs workload related to new funding methodologies and allocation recommendations to the Trial Court Budget Advisory Committee (TCBAC) and the development of fiscal analysis for legislative bills.
This position also oversees the lead staff to TCBAC ad hoc subcommittees and subcommittees, preparation of annual reports to the Legislature, and other various special assignments for Budget Services management and the Executive Office.
This position works independently with limited supervision and works directly with court leadership including presiding judges, court executive officers, local fiscal court officers, advisory committees and subcommittee members, leadership and management from other Judicial Council offices, and all units within the Budget Services office.
The Judicial Council strives for work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.
The successful candidate will be expected to work in the Judicial Council's San Francisco or Sacramento office; Hybrid work options for employees who live in areas surrounding these locations may be considered.
· Supervise trial court allocations, distributions, and reimbursements:
- Ensure that internal and agency policies are followed.
- Review and approve monthly distributions prepared by staff for submission to management.
- Review and approve financial projections prepared by staff for submission to management.
- Review and prepare trial court communications on allocations, distributions, and reimbursements; ensure questions/concerns by courts are addressed timely and accurate.
· Support lead staff on the Trial Court Budget Advisory Committee (TCBAC) and act as lead staff for relevant subcommittees and working group(s). Oversee technical assistance on the ongoing review and development of various trial court allocation methodologies including the Workload Formula:
- Train and oversee lead staff support to TCBAC and its subcommittees and ad hoc subcommittees including allocation and policy recommendations.
- Provide lead staff assistance and support to TCBAC and its subcommittees and hoc subcommittees including allocation and policy recommendations.
- Prepare presentations and written materials on topics for discussion/action for TCBAC and its subcommittees/ad hoc subcommittees.
· Supervise the indirect cost rate proposal process, funding requests and annual budget change proposals (BCPs) for assigned areas, and legislative bill analyses and ensure timeliness and accuracy of information:
- Oversee preparation of communications, instructions, and 58 trial court templates.
- Oversee staff in data compilation and recommendation development on updated rate requests and provide guidance to staff and courts on information included in proposal preparation.
· Oversee the trial courts retirement and health benefits cost templates and process for annual state budget development. Supervise trial court emergency funding, funds held on behalf (FHOB), and cash advance/loan requests.
- Oversee data collection/application processes and staff review.
- Assist staff and courts with questions throughout the year and have subject matter expertise on the processes.
· Oversee the development of various reports to the Judicial Council and required reports to the Legislature to ensure accuracy, timeliness, and compliance with statute:
- Review reports on trial court applications of Trial Court Trust Fund FHOB requests, reports to the Legislature, reports on trial court expenditures, constraints on fund balances, supplemental funding for emergencies, and other ad hoc requests.
· Supervisory duties:
- Trains staff and proposes internal and external training courses and workshops;
- Provide career development and planning for staff;
- Approves time off requests;
- Review and approves time sheets;
- Evaluates employee performance and conducts performance reviews;
- Administers discipline as required.
Bachelor's degree, preferably in business, finance, accounting or directly related field, and five (5) years of professional experience in accounting, finance, budgetary analysis, or contract administration, which includes at least one (1) year of supervisory experience. An additional four years of professional experience in the assigned function as noted above may substitute for the bachelor's degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.
Juris doctor, Master of Business Administration, or a master's degree in a directly related field for the assigned discipline such as finance, contract administration or accountancy, and two (2) year of experience as identified above, including one (1) year of previous supervisory experience.
One (1) year as a Senior Fiscal Analyst or other level (C43) class or three (3) years as a Fiscal Analyst or other level (C42) class with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an exempt-level Senior Fiscal Analyst, or three (3) years as an exempt-level Fiscal Analyst, in a California Superior Court or California state-level government entity and a) completion of training courses on topics related to effective supervision within 6 months of promotion; or b) one year of previous supervisory experience.
Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.
HOW TO APPLY
To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on September 22, 2023. This position will remain open until filled and requires the submission of our official application, a resume and a response to the supplemental questions.
To complete an online application, go to job opening #6021 at https://www.courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
PAYMENT & BENEFITS
$7,789.00 - $11,683.00 per month
(This position will be filled at or near the starting salary of $7,789.00 per month)
Some highlights of our benefits package include:
· Health/Dental/Vision benefits program
· 14 paid holidays per calendar year
· Choice of Annual Leave or Sick/Vacation Leave
· 1 personal holiday per year
· Up to $130 per month reimbursement for qualifying commuting costs
· CalPERS Retirement Plan
· 401(k) and 457 deferred compensation plans
· Employee Assistance Program
· Basic Life and AD&D Insurance
· Flex Elect Program
· Pretax Parking
· Long Term Disability Program (employee paid/optional)
· Group Legal Plan (employee paid/optional)
The Judicial Council of California Is an Equal Opportunity Employer.
To better assess the qualifications of each applicant, please provide a response to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages:
1. Describe your experience, if any, with court budget allocations, working with committees, and State of California budget practices and procedures.
2. Describe your knowledge and experience in communication via written and oral presentations your review and analysis of financial reports and other information.