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CA-Budget Supervisor (Fiscal Supervisor) JO#6022

  • 1.  CA-Budget Supervisor (Fiscal Supervisor) JO#6022

    Posted 09-08-2023 12:32 PM

    JOB TITLE:  Budget Supervisor (Fiscal Supervisor)    

    LOCATION:  San Francisco or Sacramento

    JOB OPENING #:  6022


    OVERVIEW 
    The Judicial Council of California is accepting applications for the position of Budget Supervisor (Fiscal Supervisor) for the Budget Services Office.   

    The Budget Supervisor (Fiscal Supervisor) plans, organizes, and assigns workload, and supervises the staff who are responsible for coordination, preparation, and tracking of all information necessary for building the annual Governor's Budget and Budget Act for the judicial branch in accordance with statutory requirements and State Department of Finance (DOF) directives. The supervisor also oversees the staff responsible for budget development and management of the Facilities Program Support and Capital Outlay budgets, and the coordination and development of fiscal analyses of legislative bills and ballot initiatives and is responsible for oversight of the judicial branch Budget Change Proposal  (BCP) process.

    The Judicial Council strives for work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.  In Sacramento, the office is located minutes from downtown, just north of Discovery Park. 

    The successful candidate will be expected to work in the Judicial Council's San Francisco or Sacramento office; Hybrid work options for employees who live in areas surrounding these locations may be considered.

    RESPONSIBILITIES
    •    Supervise and review the work of budget staff assigned responsibility for preparation of technical budget documents to develop the annual Governor's Budget and Budget Act in accordance with statutory requirements and DOF directives:
        Review and provide guidance to staff in the preparation, reconciliation, and analysis of the salary and wages schedule, Hyperion budget reports, revenue and expenditures schedules, budget drills and budget galley to ensure all appropriations are accurately budgeted.
        Supervise and review the coordination of documents to be submitted to the DOF for workload adjustments to annual appropriations included in the Governor's Budget. 
        Act as first level contact for DOF and Legislative Analyst's Office (LAO) staff for questions regarding the Governor's Budget schedules, adjustments, BCP's, and other submitted documents. 
    •    Supervise and review the work of budget staff assigned responsibility for Capital Outlay/Facilities fiscal review;
        Review and coordinate documents, such as State Public Works Board (SPWB) agenda, and project and fiscal analysis letters requesting change of scope or cost consistent with applicable laws and rules.
        Oversee and supervise staff assigned responsibility for development, review, and analysis of capital outlay financial expenditure forecasts.
        Review Judicial Council of California (JCC) financial reports, financial analysis, templates, and other fiscal documents prepared by staff to ensure compliance with fiscal policies, procedures, guidelines, and schedules. 
    •    Supervise and review the work of budget staff assigned responsibility for budget development, allocations, financial forecasts, personal services forecasting, and specialized fiscal analysis for the Facilities Services support budget:
        Supervise and review the work of staff assigned responsibility for development, review, and analysis of JCC budget allocations and financial forecasts. 
        Oversee development of accurate and timely budget briefing materials to communicate regular budget updates to judicial branch entities.
    •    Oversee judicial branch BCP process and provide secondary level of review (analysts provide first level of review) for Facilities Services BCP's:
        Prepare and refine the annual BCP preparation schedule for dissemination to all Judicial Council offices .
        Supervise annual review, refinement, and preparation of budget concept templates and instructions and training for use by judicial branch entities.
    •    Supervise and review the work of budget staff assigned to prepare and review fiscal analyses of legislative bills and state ballot initiatives impacting the judicial branch. Coordinate tracking, submission, and dissemination of legislative bill or state ballot initiative fiscal analyses requests from the Office of Governmental Affairs to ensure timelines are met:
    •    Supervisory duties:
        Recommends selection of staff;
        Trains staff and proposes internal and external training courses and workshops.
        Provide career development and planning for staff.
        Approves time off requests.
        Review and approves time sheets.
        Evaluates employee performance and conducts performance reviews.
        Administers discipline as required.

    MINIMUM QUALIFICATIONS 
    Bachelor's degree, preferably in business, finance, accounting or directly related field, and five (5) years of professional experience in accounting, finance, budgetary analysis, or contract administration, which includes at least one (1) year of supervisory experience. An additional four years of professional experience in the assigned function as noted above may substitute for the bachelor's degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis. 

    OR 

    Juris doctor, Master of Business Administration, or a master's degree in a directly related field for the assigned discipline such as finance, contract administration or accountancy, and two (2) year of experience as identified above, including one (1) year of previous supervisory experience. 

    OR 

    One (1) year as a Senior Fiscal Analyst or other level (C43) class or three (3) years as a Fiscal Analyst or other level (C42) class with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an exempt-level Senior Fiscal Analyst, or three (3) years as an exempt-level Fiscal Analyst, in a California Superior Court or California state-level government entity and a) completion of training courses on topics related to effective supervision within 6 months of promotion; or b) one year of previous supervisory experience.

    Desirable Qualifications:
    •    Knowledge of the State of California's budget process and governmental budgeting.
    •    Knowledge of the Financial Information System for California (FI$CAL).
    •    Excellent written and verbal communications skills.
    •    Demonstrated experience in supervisory and leadership competencies.

    OTHER
    Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

    HOW TO APPLY
    To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on September 22, 2023, this position will remain Open Until Filled. This position requires the submission of our official application, a resume and a response to the supplemental questions. 

    To complete an online application, go to job opening #6022 at https://www.courts.ca.gov/careers.htm

    The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

    PAYMENT & BENEFITS 
    $7,789.00 - $11,683.00 per month 
    (This position will be filled at or near the starting salary of $7,789.00 per month)

    Some highlights of our benefits package include:
    •    Health/Dental/Vision benefits program
    •    14 paid holidays per calendar year
    •    Choice of Annual Leave or Sick/Vacation Leave
    •    1 personal holiday per year
    •    Up to $130 per month reimbursement for qualifying commuting costs
    •    CalPERS Retirement Plan
    •    401(k) and 457 deferred compensation plans
    •    Employee Assistance Program
    •    Basic Life and AD&D Insurance
    •    Flex Elect Program
    •    Pretax Parking
    •    Long Term Disability Program (employee paid/optional)
    •    Group Legal Plan (employee paid/optional)

    The Judicial Council of California Is an Equal Opportunity Employer.
      

    Supplemental Questions

    To better assess the qualifications of each applicant, we will review your responses to the following questions.  Please indicate for which employer you performed these functions.  Your answers should not exceed a total of three pages.

    1.    Describe your experience, if any, with the budget practices and procedures of the State of California or other public sector environments. Please include any experience with preparing baseline budgets, collecting data and drafting budget requests, designing and conducting formal budget training, and implementing program budgeting. 

    2.    Please describe the extent of your knowledge and experience in communicating via written and oral presentations your review and analysis of financial reports and other information.



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    [Judicial Council of California
    (201) 602-6536
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