JOB TITLE: Construction Contracts Analyst (Fiscal Analyst)
LOCATION: San Francisco or Sacramento
JOB OPENING #: 5794
OVERVIEWThe Judicial Council of California is accepting applications for the position of a Construction Contracts Analyst (Fiscal Analyst) in the Facilities Contracts unit for the Branch Accounting and Procurement (BAP) office.
The Construction Contracts Analyst will work with all levels of JCC staff and managers to draft and administer facility-related solicitations for services in accordance with JCC policies and within funding constraints. In addition, draft, issue, and award contracts, work, or task orders, amendments, construction change orders, and other facility-related agreements. The successful candidate will enter Contracts and Purchase Orders into the FI$Cal system and provide facility-related contractual support, as needed. This position will provide general administration, including responding to public information requests related to facility-related contracts and training and participate in the build-out of a new vendor management program.
The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.
The successful candidate will be expected to work in the San Francisco or Sacramento office. However, hybrid schedules may be available from a California residence during the duration of the agency's Hybrid Work Pilot Program.
RESPONSIBILITIES• Draft and administer facility-related solicitations, including Requests for Proposals ("RFP"), for services in accordance with applicable contracting manual requirements.
o Draft solicitation documents, including the RFP, RFP Schedule, Statement of Work, Contract Terms and Conditions, and other documents so they provide potential proposers a clear understanding of the requested services or products, and so the documents meet all the needs of the requestor and conform to policy, standards, and guidelines.
o Compile a list of potential proposers using input from the Project Manager or by searching the internet.
• Draft, issue, and award contracts, work orders, task orders, service work orders, amendments, construction change orders, intra-branch agreements, and other facility-related agreements ("Contract documents") as assigned.
• Assigned contracts are for any facility-related services (excluding goods) which the JCC may need. These Contracts are with individual proprietors, suppliers/vendors, Counties, Superior Courts, and legal firms, to name a few.
o Receive assignments via FI$Cal, and review attachments to ensure necessary documentation is included. If needed, communicate with Facilities Services staff regarding any missing information.
o Review the specifications for the project and determine the type of contract and language that best meets the needs of the JCC and the requestor. Draft the document.
• Offer contract support, functioning as a subject matter expert.
o Communicate with JCC Project Managers and others to capture or clarify objectives and research industry or prior history to ensure understanding of requirements and to obtain necessary approvals, before finalizing any solicitation or contract documents.
o Serve as a contracting subject matter expert for JCC staff by addressing inquiries, resolving issues, and offering guidance.
• Provide general administration, including responding to public requests for information related to facility-related contracts and training.
o Maintain accurate and current data in FI$Cal and track assignment status in Excel spreadsheet.
o Comply with Public Access to Judicial Administrative Records (PAJAR) requests by providing documents in accordance with Rule of Court 10.500 to the public access shared folder.
• Provide various services related to Vendor Management.
o Research potential vendors via the Internet, trade associations, and professional contacts.
o Contact current, past, and potential vendors to raise awareness of business opportunities, encourage participation in solicitations, and maintain competition.
MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE
Bachelor's degree, preferably in business, finance accounting, or a directly related field, and three (3) years of professional experience in contract administration, accounting, finance, or budgetary. An additional four years of professional experience in the assigned function as noted above may substitute for the bachelor's degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.
OR
Juris doctor, master's of business administration, or master's degree in a directly related field for the
assigned discipline such as finance or accountancy.
OR
Two years as an Associate Fiscal Analyst, in the assigned field, with the Judicial Council of
California or two years of experience performing the duties of a class comparable in the level of
responsibility to that of an Associate Fiscal Analyst in a California Superior Court or California
state-level government entity.
Desirable Qualifications:
• Experience in Contract Administration
OTHERAccounting will not be required for this position.
Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
HOW TO APPLYThis position is Open Until Filled and requires the submission of our official application, responses to the supplemental questions, and a resume.
To complete an online application, go to job opening #5794 at
https://www.courts.ca.gov/careers.htmThe Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
PAYMENT & BENEFITS $6,876 - $10,314 per month
Some highlights of our benefits package include:
• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
The Judicial Council of California Is an Equal Opportunity Employer.
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[Judicial Council of California
(201) 602-6536
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