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CT - Assistant Chief of Fiscal/Administrative Services

  • 1.  CT - Assistant Chief of Fiscal/Administrative Services

    Posted 26 days ago
    Apply HERE: Job Opening: - Department of Administrative Services

    Application Close Date: 9/13/2022 11:59 PM
    Salary: $114,300 - $155,852/year

    The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting for an Assistant Chief of Fiscal/Administrative Services, within the Fiscal Services Unit located in Middletown, CT. 
    This position will support six (6) divisions; Commission on Fire Prevention and Control, Connecticut State Police, the Emergency Management and Homeland Security, Police Officer Standards and Training Council, Scientific Services, and Statewide Emergency Telecommunications in a wide range of financial and fiscal services. 
    About Us: 
     
    DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology. 
    Position Highlights: 
     
    In collaboration with the Agency's Chief Fiscal Officer, this role will help lead the Fiscal Services Unit at DESPP, which encompasses approximately 50 employees working in the following sub units: Business Office (including Purchasing, Accounts Payable, Asset Management and Fleet Operations), Budget Unit (including State Accounting, Appropriations and Capital), Grants & Special Funding (Accounting and Rate Setting), Accounts Receivable, Contract Management and Payroll/Kronos. 
    The primary role of this position will be responsibility for fiscal management of general fund appropriations, governmental accounting and expenditure forecasting for funds in excess of $200 million annually and direct oversight of the Business Office. This includes but is not limited to: 
    • Managing the general fund biennium budget development, financial analysis for executive management, the Office of Policy and Management and the Office of Fiscal Analysis. 
    • Adherence to state and federal laws, regulations and statutes in managing state and federal funds. 
    • Serving as liaison internally and externally to successfully implement new programs, funding or other initiatives. 
    • Data systems to prepare audience-specific fiscal and statistical analysis including spending trends; and 
    • Managing staff including review of practices and procedures to identify opportunities to create business and operational efficiencies. 
    This position is full-time, 40 hours per week, scheduled Monday to Friday, located at 1111 Country Club Road in Middletown, CT. 
    What we can offer you: 
    State of Connecticut employees participate in a competitive benefits plan that includes: 
    • Excellent health and dental coverage; 
    • A generous retirement plan; 
    • Paid time off; 
    • A healthy work - life balance! 

    EXAMPLES OF DUTIES

    • Assists in  directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
    • Assists in coordinating, planning and managing activities;
    • Formulates program goals and objectives;
    • Develops or assists in development of related policy;
    • Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;
    • Evaluates staff;
    • Directs or assists in the direction of budget management function;
    • Maintains contacts with and acts as liaison to individuals  within and outside of state who might impact on program activities;
    • Advises agency head regarding fiscal and administrative matters;
    • Assists EDP experts in planning and implementation of financial aspects of EDP systems;
    • Utilizes EDP systems for financial records, reports and analyses;
    • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
    • Leads the recruitment and hiring of staff, including outreach, interview and selection;
    • May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
    • In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;
    • May direct a program of internal and/or external audit;
    • Performs related duties as required.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. 

    NOTE: See addendum for descriptions of these fiscal/administrative functions.

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    Two (2) years of the General Experience must have been supervising professional level staff.

    NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

    2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.



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    Tyler Cashman
    Leadership Associate
    State of Connecticut
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