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CT-Chief Operations & Support Administrator

  • 1.  CT-Chief Operations & Support Administrator

    Posted 07-01-2022 08:52 AM
    Apply here: Job Opening: Chief Operations & Support Administrator - Department of Administrative Services (jobapscloud.com)

    The Connecticut Department of Transportation (CTDOT) is seeking qualified candidates for Chief Operations & Support Administrator (Chief of Fiscal/Administrative Services 2) to develop, manage, and administer all operational and support functions of CTDOT.

    Who We Are


    As one of the state's largest agencies, the State of Connecticut Department of Transportation (CTDOT) employs over 3,300 employees statewide in five distinct Bureaus. The mission of CTDOT is to provide a safe and efficient multimodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system, including major bus and rail systems, that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development.

    The Role

    CTDOT is seeking an experienced professional to serve as the Chief Operations & Support Administrator within the Bureau of Finance and Administration. The Administrator will oversee the Bureau's Office of Operations and Support, including all human resources issues, fiscal and administrative programs, budget analysis, reporting requirements, and complying with state and federal health and safety regulations. The Administrator will lead a large team with a wide range of experiences and skills in facility operations, office administration, and asset management, all dedicated to ensuring a safe and efficient CTDOT and statewide transportation system.

    This position is part of the Department's senior management team and reports directly to the Bureau Chief of Finance and Administration. The ideal candidate will be an accomplished leader with a demonstrated record of achievement in the facility or business operations sectors. Superior skills in organizational development, oral and written communications, legal and regulatory compliance, personnel management, and budget preparation and management are required.

    The Office of Operations and Support is organized into two Divisions, each with distinct functions: Division of Property and Facilities Services, and the Division of Business Services and Inventory Management.

    The Divisions of Property and Facilities Services oversees CTDOT's code enforcement program for design review and construction inspection of all new buildings and renovations of existing to ensure compliance with all applicable state building and fire codes, and ADA requirements. The Division is also responsible for the security, maintenance, repair, and operation of nearly all the Department's 500 facilities.

    The Division of Business Services and Inventory Management is responsible for a broad scope of duties, including Accounts Payable, processing claims and procuring insurance coverage, managing the motor pool, records retention, inventory (stores) management, inventory control, fuel control, materials procurement and management, as well as asset management. The Division is also lead in managing the statewide motor vehicle fueling program, and responsible for ensuring critical supplies are in stock and avoiding any disruption to agency operations.

    Responsibilities include, but are not limited to:

    Directing fiscal and administrative programs and operational functions; performing office and project budget forecasting, budget analysis, approving expenditures, and reviewing Minor Capital Plans; participating in various state and agency committees, and serving as liaison to other agencies, municipalities, contractors, and general public; managing daily personnel activities for assigned areas of responsibility including staffing, training, work allocation, performance appraisals for bargaining and non-bargaining personnel, and union contract administration; overseeing workplace investigations, making recommendation for personnel actions, participating in labor management conferences, and compiling information for management advocates; and, testifying at administrative hearings.

    This is a great opportunity for someone who wants to help move Connecticut forward with new historic levels of funding that will reshape the state's transportation system, lead a diverse team of talented and dedicated public employees, and ensure operational efficiency in a large 24/7 operating agency.

    Benefits

    We participate in a competitive benefits package that includes comprehensive healthcare policies including medical and dental coverage, retirement plan options, paid time off, and more! We also encourage a healthy work-life balance for all employees and provide professional growth and development opportunities!

    SELECTION PLAN

    To Apply:

    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    Important Information After You Apply:

    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    Connect With Us:

    Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact jennifer.neumann@ct.gov.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.

    EXAMPLES OF DUTIES

    Administers the staff and operations of the fiscal management functions including budget preparation and management, accounting, and financial reporting and analysis; develops, implements and evaluates policies, goals and objectives; designs and develops programs and activities; implements new procedures and procedural revisions; acts as liaison both internally within the State and externally; determines appropriate staffing levels and directs the management and coordination of staff; designs and implements performance review standards for division staff; maintains contacts with individuals within and outside of the division who might impact on policy or program activities; directs financial planning activities including long and short-term forecasting; assists EDP experts in the planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; may direct a program of internal and/or external audit. In addition to directing fiscal/administrative functions, may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security, and housekeeping; performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of and ability to apply relevant State and Federal laws, statutes and regulations; considerable knowledge of and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting; considerable knowledge of the principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in the preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Ten (10) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (l) of which must be an accounting or budgeting function.*

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the general experience must be at a managerial level.

    For state employees, this is interpreted at or above the level of Assistant Chief of Fiscal/Administrative Services, Principal Budget Specialist or Fiscal/Administrative Manager.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    2. A Master's degree in Public Administration, Business Administration, or Accounting may be substituted for one (1) additional year of the General Experience.

    *Descriptions of these fiscal/administrative functions are attached.

    PREFERRED QUALIFICATIONS

    • Leadership experience in the facilities management or agency/business operations fields.
    • Experience leading a multi-disciplinary professional team to maintain 24/7 operations at a significant organization.
    • Experience and collaboration in organizational and staff development.
    • Prior government experience and familiarity of legislative and government budgeting processes.
    • Experience interacting with and coordinating among high-level stakeholders across various levels of government.
    • Experience communicating in writing and verbally to diverse populations and skill levels.
    • Experience with complex negotiations.

    CONCLUSION

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



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    Jennifer Neumann
    Human Resources Associate
    State of Connecticut
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