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CT - Director of Grants Administration

  • 1.  CT - Director of Grants Administration

    Posted 05-16-2023 10:50 AM
    Edited by Brukie Gashaw 05-16-2023 10:49 AM

    Director of Grants Administration


    Recruitment #230513-1796MP-001

    Job Opening: - Department of Administrative Services

    Apply Here: Job Opening: - Department of Administrative Services

    Are you an excellent communicator with a flair for delivering critical and complex information to all levels of constituents? 
    Do you enjoy leading and developing others in a results driven and detail-oriented environment?  
    If so, this is the role you've been searching for! 
     The State of Connecticut, Department of Administrative Services (DAS), is now accepting applications for an exciting Director of Grants Administration (Director of Program Monitoring and Fiscal Review) opportunity. 
    • Flexible & hybrid telework schedules available  
    • Industry leading health benefits, including medical and dental coverage
    • Extensive pension plan and supplemental retirement offerings
    • Paid time off- including 13 holidays per calendar year
    • Professional growth and development opportunities
    • Culture that encourages work-life balance 
    • Work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
    THE ROLE: 
    You will, guide, supervise, evaluate, and direct the staff and operations of the Grants Administration team, ensuring that DAS administered grants are in compliance with Federal and State law. You will be responsible for fiscal and program management, including overseeing the allocation of grant awards, monitoring fund distribution, and overseeing maintenance of related records and reporting. You will also implement best practices and develop policies and a grants strategy for full cycle grants management and technical assistance. 
    • Design and manage the grants administration process, including developing and implementing grant compliance policies and procedures. 
    • Advise the team on legal compliance and grant objectives.
    • Review grant budget and plan for overall grant allocations and disbursement.
    • Ensure all grant deadlines are met and all monthly, quarterly, and year-end reports are submitted as required.
    • Provide final reviews on grant submissions.
    • Collaborate with internal and external partners and grantees to provide technical assistance on the grant program.
    • Remain informed on all compliance requirements for federal grants administration.
    • Fully utilize your advanced computer skills and demonstrate proficiency in the Microsoft Office Suite. 
    • Monday-Friday
    • Full-time (40 hours/week) 
    • 1st Shift
    • Located in Hartford 
    • Hybrid telework schedules available 
    WHO WE ARE: 
    Department of Administrative Services (DAS), is a state agency whose mission is to provide efficient and effective administrative services to state agencies, departments, and other governmental entities. DAS leads procurement, information technology, human resources, and other administrative functions.



    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. 
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    Please visit our "Applicant Tips on How to Apply" page.
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
    • Should you have any questions pertaining to this recruitment, please contact faith.macdonald@ct.gov.


    In a state agency this class is accountable for directing program compliance evaluation and fiscal review for all grants and contracts administered by the agency.


    • Directs staff and operations of the section including program evaluation and fiscal review of grants and contracts administered by the department;
    • Coordinates, plans and manages section activities;
    • Formulates program goals and objectives;
    • Develops or assists in development of related policy;
    • Interprets and administers pertinent laws;
    • Evaluates staff;
    • Prepares or assists in preparation of section budget;
    • Maintains contacts with individuals within and outside of section who might impact program activities;
    • Directs compliance and fiscal auditing of ongoing grants and contracts as well as review of new grants and contracts;
    • Directs evaluation of grant programs to review effectiveness and determine appropriateness of subsequent funding;
    • Leads the recruitment and hiring of staff, including outreach, interview and selection;
    • Performs related duties as required.


    • Considerable knowledge of
      • and ability to apply management principles and practices;
      • apply relevant state and federal laws, statutes and regulations;
      • principles and practices of grant and contract administration including program and fiscal evaluation;
    • Knowledge of
      • public health programs;
      • social service programs;
      • principles and practices of fiscal management;
    • Considerable
      • interpersonal skills;
      • oral and written communication skills;
    • Considerable ability to analyze complex financial records, documents and reports for evidence of financial fraud.


    Ten (10) years of experience in a combination of public administration and fiscal administration.


    Two (2) years of the General Experience must have been in a supervisory capacity over professional staff.
    • Supervisory capacity is defined as scheduling, assigning, overseeing work and establishing performance standards for employees and taking corrective measures to implement those standards.
    • For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.


    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in business administration, public administration or public health may be substituted for one (1) additional year of the General Experience.


    • Experience overseeing federally funded grants.
    • Experience managing budgets in excess of one million dollars.
    • Program management experience.
    • Experience with digital management systems.
    • Experience meeting deadlines against competing priorities.


    Incumbents in this class may be required to travel.



    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.


    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

    Faith MacDonald
    Connecticut Department of Administrative Services
    Hartford CT
    (860) 937-6362