Are you interested in overseeing and administering the fiscal and administrative programs and operations of the Dept. of Transportation?
If so, we encourage you to apply!
The State of Connecticut has an exciting opportunity within the Bureau of Finance and Administration at the Department of Transportation (DOT) for a Finance Administrator (Chief of Administrative Services 2) in Newington, CT.
What's in it for you?
- Industry leading health benefits, including medical and dental coverage.
- Extensive retirement plan and supplemental retirement offerings.
- Paid time off - including 13 paid holidays per calendar year.
- Professional growth and paid professional development opportunities.
- Find out more about the benefits of being a Manager here!
- A healthy work-life balance to all employees!
Finance Administrator (Chief of Fiscal/Administrative Services 2), requires an energetic leader with the proven ability to manage a large staff while staying focused on the details of a very complex financial operation. The selected candidate will oversee a multifaceted team that manages over $2.5 billion annually. This position is critical to our mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region.
The Finance Administrator will:
- Report directly to the Bureau Chief of Finance and Administration.
- Create and implement financial/operational strategies.
- Coordinate with internal and external stakeholders to ensure the financial needs of the Department are met.
- Oversee the Office of Finance which consists of four operational units; Budget Division, Capital Services Division Financial Management and Support Division, and Payroll Division.
- Showcase your ability to be collaborative, strategic, analytical, and innovative to develop and implement change.
- Proactively plan for future needs that will result in continuous financial and operational improvements.
- Recommend best-practices and strategies for improving financial performance and increased operational efficiencies.
- Oversee internal fiscal operations and increase customer service across the Department.
- Full-time, 40 hours per week
- Monday through Friday schedule
- First shift hours
- Our office is located at 2800 Berlin Turnpike in Newington, CT
We hope you take this opportunity to Make an ImpaCT!
- Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
- For assistance in applying, please visit our 'Applicant Tips on How to Apply' page.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
Important Next Step Information for After You Apply:
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
Connect With Us:
If you have any questions pertaining to this recruitment please contact Jasmyn Raymond at Jasmyn.Raymond@ct.gov and reference the recruitment number.
Follow the State of Connecticut on LinkedIn.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.
EXAMPLES OF DUTIES
- Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
- Develops, implements and evaluates division policies, goals and objectives;
- Designs and develops division programs and activities;
- Implements new procedures and procedural revisions;
- Determines appropriate staffing levels and directs management and coordination of staff;
- Designs and implements performance review standards for division staff;
- Maintains contact with individuals within and outside of division who might impact on policy or program activities;
- Directs financial planning activities including long and short-term forecasting;
- Assists EDP experts in planning and implementation of financial aspects of EDP systems;
- Utilizes EDP systems for financial analyses;
- Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
- Leads the recruitment and hiring of staff, including outreach, interview and selection;
- May direct a program of internal and/or external audit;
- May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
- Performs related duties as required.
- More information can be found here.
KNOWLEDGE, SKILL AND ABILITY
- Considerable knowledge of
- and ability to apply management principles and practices;
- and ability to apply relevant state and federal laws, statutes and regulations;
- and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
- principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
- interpersonal skills;
- oral and written communication skills;
- Considerable ability in preparation and analysis of financial and statistical reports;
- Ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.*
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must be at a managerial level.
NOTE: For state employees, this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
*Descriptions of these fiscal/administrative functions are attached.
- Experience supervising large teams, remote staff, and diverse workgroups from large financial operations.
- Experience in Core-CT or similar EDP financial system for financial reporting and project budgeting or costing.
- Experience overseeing operating or capital budgets of $500 million or more.
- Experience with financial programming of long term projects with multiple funding sources.
- Experience with the State bond process or other governmental funding processes.
- Experience managing federal grants.
- Experience adapting to rapidly changing work priorities with compressed deadlines.
- Experience communicating with internal and external stakeholders.
- Experience using Microsoft Excel, Word, Outlook, and Teams.
- Experience creating reports and analyzing and manipulating data in Microsoft Excel.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.