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CT - Fiscal/Administrative Assistant

  • 1.  CT - Fiscal/Administrative Assistant

    Posted 24 days ago
    Apply Here: https://www.jobapscloud.com/CT/sup/bulpreview.asp?R1=220902&R2=1317AR&R3=001
    Application Close Date: 9/14/2022 11:59 PM
    Salary: $62,799* - $79,907/year (*New state employees start at the minimum)

    The State of Connecticut, Department of Energy & Environmental Protection (DEEP), is currently recruiting for six (6) Fiscal/Administrative Assistant's to join our team within the Financial Management Division in Hartford, CT. 
    Our Mission: 
     
    CT DEEP is charged with conserving, protecting, and improving the natural resources and the environment as well as making clean, reliable, and affordable energy available for the people and the businesses of the state. The agency is also committed to playing a positive role in supporting economic development and job creation in CT as well as fostering a sustainable and prosperous economic future for the state. 
    Position Highlights: 
     
    These positions will be assigned to one of the following units: 
    • Purchasing
    • Assets
    • Payroll
    • Clean Water Fund & Contract Administration 
    • Accounts Receivable
    • Accounts Payable
    These positions will be located at DEEP Headquarters, 79 Elm Street, Hartford, CT. These vacancies are full-time, 40 hour per week, working Monday through Friday, with the opportunity for some telework. 
    What we can offer you: 
    State of Connecticut employees participate in a competitive benefits plan that includes: 
    • Excellent health and dental coverage; 
    • A generous retirement plan; 
    • Paid time off; 
    • A healthy work - life balance! 

    EXAMPLES OF DUTIES

    Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

    Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

    2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

    PREFERRED QUALIFICATIONS

    The preferred candidate will possess:
    • Experience extracting, manipulating, organizing, and performing arithmetical computations and analysis of financial data from accounting systems through course work, work experience, or internships; 
    • Experience writing professional documents through course work, work experience, or internships; 
    • Experience utilizing Enterprise Resource Planning (ERP) or General Ledger Accounting software systems; 
    • Experience communicating with vendors, co-workers, management and third parties in writing, over the phone, and in person; 
    • Experience managing projects with competing deadlines. 


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    Tyler Cashman
    Leadership Associate
    State of Connecticut
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