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CT - Motor Vehicle Fiscal Chief

  • 1.  CT - Motor Vehicle Fiscal Chief

    Posted 12 days ago
    Edited by Brukie Gashaw 12 days ago

    Motor Vehicle Fiscal Chief

    Hybrid
    Recruitment #230112-0096MP-001
    Location: Wethersfield, CT
    Date Opened: 1/19/2023
    Salary: $128,572 - $175,310/year
    Job Type: Open to the Public
    Close Date: 2/2/2023

    Apply Here: Job Opening: - Department of Administrative Services

    INTRODUCTION

    Are you a Fiscal Leader who enjoys modernizing and implementing fiscal systems and programs? If so, we encourage you to read below & apply today!
     
    The State of Connecticut, Department of Motor Vehicles (DMV), is now accepting applications for an exciting Motor Vehicle Fiscal Chief (Chief of Fiscal/Administrative Services 2) role! 
     
    AS FISCAL LEADER WE CAN OFFER YOU:
    • Industry leading health benefits, including medical and dental coverage
    • Competitive starting salary and structure 
    • Extensive pension plan and supplemental retirement offerings
    • Paid time off - including 13 paid holidays per calendar year
    • Professional growth and development opportunities
    • Culture that encourages work-life balance
    THE ROLE: As an executive you will lead all aspects of the Fiscal Division while collaborating with other division leaders across the agency. We would love to hear from you if you're a dynamic, experienced, and invested fiscal professional who has the passion, ambition, and vision to improve the DMV's fiscal systems to meet the needs of our customers and employees! 
     
    DISCOVER THE OPPORTUNITY TO:  
    • Administer the staff and operations of the fiscal management functions including budget preparation and management, accounting, and financial reporting and analysis. 
    • Develop, implement, and evaluate policies, goals, and objectives. 
    • Design and develop programs and activities. 
    • Implement new procedures and procedural revisions. 
    • Act as liaison both internally within the State and externally. 
    • Determine appropriate staffing levels and directs the management and coordination of staff. 
    • Design and implement performance review standards for division staff. 
    • Maintain contacts with individuals within and outside of the division who might impact on policy or program activities. 
    • Direct financial planning activities including long and short-term forecasting. 
    • Assist EDP experts in the planning and implementation of financial aspects of EDP systems. 
    • Utilize EDP systems for financial analyses. 
    • Prepare programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation. 
    • See other examples of duties below. 
    POSITION HIGHLIGHTS 
    • Monday-Friday
    • Full-time (40 hours/week) 
    • 1st Shift 
    • Hybrid telework schedules available   
    • Centrally located in Wethersfield, CT 
    WHO ARE WE: The State of Connecticut, Department of Motor Vehicles (DMV), of the State of Connecticut is a state agency whose mission is to promote and advance public safety, security, and service by regulating drivers, their motor vehicles, and vehicle-related businesses. DMV issues driver's licenses, registers vehicles, keeps driver records, and implements laws concerning motor vehicle use and safety.

    SELECTION PLAN

    To Apply:
    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    For Assistance In Applying:
    Important Information After You Apply:
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    Connect With Us:
    • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact faith.macdonald@ct.gov
    • Follow the State of Connecticut on LinkedIn.
    #INDHP

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.


    EXAMPLES OF DUTIES

    • Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
    • Develops, implements and evaluates division policies, goals and objectives;
    • Designs and develops division programs and activities;
    • Implements new procedures and procedural revisions;
    • Determines appropriate staffing levels and directs management and coordination of staff;
    • Designs and implements performance review standards for division staff;
    • Maintains contacts with individuals within and outside of division who might impact on policy or program activities;
    • Acts as liaison for department with internal and external state contacts;
    • Directs financial planning activities including long and short-term forecasting;
    • Assists EDP experts in planning and implementation of financial aspects of EDP systems;
    • Utilizes EDP systems for financial analyses;
    • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
    • Leads the recruitment and hiring of staff, including outreach, interview and selection;
    • May direct a program of internal and/or external audit;
    • May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Considerable knowledge of
      • and ability to apply management principles and practices;
      • and ability to apply relevant state and federal laws, statutes and regulations;
      • and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
      • principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
    • Considerable
      • interpersonal skills;
      • oral and written communication skills;
    • Considerable ability in preparation and analysis of financial and statistical reports;
    • Ability to utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.*


    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the General Experience must be at a managerial level.

    NOTE: For state employees, this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.


    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
    *Descriptions of these fiscal/administrative functions are attached.


    PREFERRED QUALIFICATIONS

    • Experience with modernizing and implementing Fiscal systems and programs. 
    • Experience overseeing Information Technology services and equipment. 
    • Experience with purchasing and contracting agreements and services. 
    • Experience with Revenue accounting. 
    • Experience with Public Sector budgeting and accounting. 
    • Experience with creating organizational efficiency. 
    • Experience with the Project Costing Module in People Soft financial systems such as CORE-CT.


    CONCLUSION

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.


    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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    Faith MacDonald
    Recruiter
    Connecticut Department of Administrative Services
    Hartford CT
    (860) 937-6362
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