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WA - Executive Director of Financial Aid, Skagit Valley College

  • 1.  WA - Executive Director of Financial Aid, Skagit Valley College

    Posted 19 days ago
    Edited by Brukie Gashaw 19 days ago
    Position Summary

    The Executive Director of Financial Aid provides leadership and management to a skilled team of professionals and office staff working with financial aid awards at both the Mount Vernon and Whidbey Island Campuses. Funds are available from a variety of State and Federal programs, including loans, grants, scholarships, work study, and agency funds.

    The Executive Director also independently advises students, staff, program participants and/or public regarding program content, policies, procedures and activities. The holder of this position works under the general supervision of the Vice President for Student Services. The position supervises both full-time and part-time classified and exempt employees as well as hourly and student employees.

    The Executive Director of Financial Aid serves as a member of the Student Services Leadership Team and works closely with Enrollment Services, Counseling and Advising, International Programs, Student Life, Athletics, Workforce Grants, Business Office and the Skagit Valley College Foundation.  This position also works frequently with Instructional administrators regarding program and certificate changes, as well as organizations and stakeholders throughout the CTC system (such as WSAC, state board, etc.).

    This is a full-time, Exempt position based at the campus in Mount Vernon, WA.

    Nestled between the Cascade Mountains and Puget Sound in the northwest corner of Washington State, Skagit Valley College is located 60 miles north of Seattle and 80 miles south of Vancouver, BC.  SVC was established in 1926 in Mount Vernon.  Operating as one college with several campuses and centers, SVC serves Skagit, Island and San Juan Counties with campuses in Mount Vernon and Oak Harbor, centers in Friday Harbor and Langley, and a Marine Manufacturing and Technology Center in Anacortes.

    Skagit Valley College adheres to a set of guiding principles: 
    Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion

    Duties and Responsibilities

    Business Operations Project Management

    • Develop goals and schedules that ensure aid awards and tuition payments are made in a timely manner.
    • Develop procedures for continuous improvement of policies, procedures and use of technology to better serve students.
    • Provide consultation, resource, and referral to campus community.
    • Coordinate with other college staff to provide an effective and seamless student recruitment, entry, and enrollment process.
    • Develop forms and consumer information materials necessary for the implementation of the aid programs.
    • Integrate all available technology to streamline services and improve accuracy.
    • Function as the first level to which department complaints are addressed.
    • Serve as an educator, enabling students to successfully complete their academic goals using various funding sources.
    • Conduct workshops and other informational activities for high schools, community groups, governmental funding agencies, students, faculty, and administration.

    Leadership & Staff Supervision

    • Provide leadership, training, and professional development to a team of professional staff.
    • Represent the college to other institutions, organizations, and agencies as appropriate.
    • Supervise the day-to-day operations of the financial aid office and provide training necessary for financial aid staff.
    • Conduct regularly scheduled staff meetings that provide training in and communicate changes to rules and regulations, Title IV aid application procedures, and communicate campus initiatives, goals and eligibility determination and awarding.
    • Complete staff performance evaluations within prescribed timelines.
    • Ensure vacant positions are filled in a timely manner.
    • Resource to assist staff with complex or problematic situations and questions and provide daily guidance.
    • Campus/Community Involvement and Professional Development
    • Attend Student Services meetings regularly.
    • Participate in campus-wide activities and/or new programs and initiatives.
    • Attend regional and state-wide financial aid workshops/conferences.

    Compliance & Reporting

    • Assist staff to utilize resources that assure compliance of federal and state regulations.
    • Communicate with administration regarding the impact of financial aid regulations on institutional policies and procedures. Coordinate with other departments to ensure continued compliance.
    • Ensure FERPA disclosure policies are followed.
    • Ensure record security and retention policies are followed.
    • Prepare and submit the Fiscal Operations/Application Report to the Department of Education annually.
    • Prepare and submit the Unit Record Report, as well as interim reports, to the Washington Student Achievement Council.
    • Submit WA State Need Grant, College Bound Scholarship and State Work Study monthly cash requests to the Washington Student Achievement Council.
    • Prepare monthly Board of Trustee report to the Vice-president.
    • Collaborate with campus community to provide required consumer information to the public.
    • Prepare other reports as required.
    • Manage the U.S. Department of Education's software.
    • Maintain and update Policies and Procedures Manual.

    Budget Management

    • Maintain departmental budgets to ensure fiscal health.
    • Contribute to College operational planning efforts.

    Policy and Funds Management

    • Responsible for Student Financial Aid awards.
    • Provide customer service support regarding financial aid policies, procedures, and rules.
    • Understand and apply federal and state regulations
    • Perform student financial need analysis and verification processes and resolve all conflicting information.  
    • Review and evaluate financial aid applications to determine need and award aid for all financial aid programs.
    • Review student budget construction, income changes and monitor academic progress, attendance and course completion and make professional judgment determinations on a case-by-case basis.
    • Establish timelines to assure aid awards are packaged and disbursed in a timely manner.
    • Formulate policy, guidelines and procedures that ensure regulatory compliance and are consistent with institutional goals and responsive to student needs.
    • Establish awarding targets based on federal, state and local financial aid allocations.
    • Ensure that financial aid expenditures are within allowable maximums.
    • Work closely with Financial Services to reconcile and close out accounts annually.
    • Maintain auditable records for all programs and activities of the office.

    Application Procedure:
    To be considered for this position, applicants must:

    1. Meet the minimum qualifications and;
    2. Submit a complete application to the online recruitment system at www.skagit.edu that includes the following:
    • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
    • A current resume; (Attachment: Resume)
    • A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

    In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.

    Jamil Sepulveda
    Talent Acquisition Specialist
    Skagit Valley College
    (646) 642-3281