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WA - Fiscal Grants Manager (Fiscal Analyst 4)
WA - Fiscal Grants Manager (Fiscal Analyst 4)
Posted 29 days ago
Edited by Brukie Gashaw 29 days ago
Skagit Valley College (SVC) is accepting applications for a Fiscal Grants Manager, Fiscal Analyst 4. The Fiscal Grants Manager, Fiscal Analyst 4 is a full-time position at the SVC Business Office in Mount Vernon, Washington. The position is responsible for overall fiscal grant compliance and grant accounting across the college.
This position inputs and monitors grant awards and budgets, develops procedures for effective monitoring of financial operations for all SVC grants and contracts and coordinates all reporting for grants with the appropriate Grant Administrators. This position supervises the Fiscal Specialist 1 – Grant Support Accountant position and works under the general direction of the Director of Business Services.
Nestled between the Cascade Mountains and Puget Sound in the northwest corner of Washington State, Skagit Valley College is located 60 miles north of Seattle and 80 miles south of Vancouver, BC. SVC was established in 1926 in Mount Vernon. Operating as one college with several campuses and centers, SVC serves Skagit, Island and San Juan Counties with campuses in Mount Vernon and Oak Harbor, centers in Friday Harbor and Langley, and a Marine Manufacturing and Technology Center in Anacortes.
Skagit Valley College adheres to a set of guiding principles:
Respect, Integrity, Open and Honest Communication, Collaboration, and Compassion
Duties and Responsibilities:
Review all college grants and contracts prior to award for fiscal legality and administrative requirements;
Oversight of all new grant proposals and awards entered into our fiscal management ERP system/Peoplesoft;
Prepare quarterly fiscal federal grant reports in a timely manner as required by federal granting agencies;
Responsible for federal grant funding draw downs for reimbursement;
Ensure the college is receiving allowable indirect cost revenues from all grants;
Responsible for creating and submitting the Indirect Cost Proposal to our federal granting agency every four years;
Input, revise and monitor grant and contract budgets and reconcile to grantor budget;
Perform all related grant accounting duties for our Federal Head Start grant, Job Corps, BFET and other larger college grants;
Regularly instruct and check the work of other departments administering grants to verify the grant meets all specific criteria included in the budget or plan;
Reconcile various grants and contracts, working directly with campus grant administrators and outside agency staff, requesting reimbursements, preparing monthly and year-end adjusting entries;
Represent the institution as the grant audit liaison on site visits, audits, or during formal conferences with grant funding agencies;
Supervise the Fiscal Specialist 1 employees who will assist with grant accounting tasks; including scheduling, assigning tasks, oversight of work and employee evaluations:
With delegated authority, interview and recommend selection of applicants, assign and schedule work;
Train college grant administrators/program managers on available budget analysis tracking tools and compliance;
Ensure college compliance with federal time and effort grant reporting and responsible for Time and Effort tracking;
Provide recommendations for computerized accounting system improvements, process improvements;
Other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge and/or understanding of:
State of Washington and federal grant regulations;
Washington State Accounting principles.
Proficiency in MS Office, database software and computerized fiscal systems;
Phone systems and professional phone etiquette;
Effective interpersonal communication;
Work effectively with diverse groups;
Communicate visually, orally and in writing;
Work with College employees, outside agencies and grantors;
Plan and manage time effectively;
Effectively organize multiple assignments;
Handle confidential information;
Work effectively as a member of a team;
Respond appropriately in difficult situations
Maintain discretion and tact regarding confidential and sensitive information;
Accept personal responsibility for the quality and timeliness of work;
Adapt to and positively handle the stress of a high paced work environment, conditions, changing business needs, and work responsibilities;
Respond to difficult, stressful, or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintain good working relationships among internal and external customers;
Support and embrace the mission, values, and core themes of Skagit Valley College.
Bachelor's degree in Accounting, Business Administration, or closely related field which includes college-level accounting courses.
Supervisory and/or Lead Experience.
A combination of education and experience which is equivalent to three (3) years of full-time experience as a professional working in a financial or budgetary role including experience with grants and contracts.
Experience working in higher education.
Experience with grants and contracts;
Experience in governmental accounting;
Experience in Washington State Higher Education;
Knowledge of Federal Regulations and Circulars;
Knowledge of Washington State Technical and Community College's accounting systems and procedures.
Experience working in Peoplesoft Finance Module.
Salary, Benefits, Conditions of Employment, Application Procedure:
Salary and Benefits:
Salary is based on Range 54, Step A, $4,398 per month with periodic increments to $5,913 per month. Starting salary may be dependent on education, qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
This position is eligible for overtime pay in accordance with the Fair Labor Standards Act.
This is a union represented position subject to a collective bargaining agreement.
Retirement, medical and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at
Conditions of Employment:
Prior to employment, the candidate must pass a criminal background check;
If hired you will be required to provide proof that you are either 1) a U.S. citizen, or 2) an immigrant whose status permits you to lawfully work in this country.
Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.
Per Proclamation 21-14, employees must be fully vaccinated against COVID-19 no later than date of hire. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process. Exemption may be granted for religious or medical purposes, subject to approval based on the essential functions required of the position.
To be considered for this position, applicants must:
Meet the minimum qualifications and;
Submit a complete application to the online recruitment system at
that includes the following:
The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
A current resume; (Attachment: Resume)
A cover letter addressing how your education and experience relates to the duties and responsibilities of the position (Attachment: Cover Letter).
In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
Priority screening will begin after June 01, 2022. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.
Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718 by the application closing date.
For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 am to 5:00 pm Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.
SVC Annual Security Report:
The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all colleges to provide information to current and prospective students and employees about campus safety policies, procedures and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at:
Skagit Valley College is an equal opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices. SVC does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. All faculty and staff hired at Skagit Valley College are encouraged to embrace, continually support, and enhance diversity and equity on our campus and in our community.
Talent Acquisition Specialist
Skagit Valley College
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