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MD - Administrative Program Manager IV

  • 1.  MD - Administrative Program Manager IV

    Posted 12 days ago
    Edited by Brukie Gashaw 12 days ago


    Director of Budget and Administration

    Recruitment #23-005475-0003


    State Board of Elections

    151 West St.
    Annapolis, MD 21401

    Main Purpose of Job

    This position is responsible for the following key processes and activities associated with the oversight and management of Budget, Finance, Procurement and Human Recourses required to support State Board of Election's (SBE) financial reporting and administrative management requirements: 1. Budget - Prepares and monitors the Agency budget, works with Department of Budget and Management (DBM) and Department of Legislative Services (DLS) during the budget submission and review process, and is responsible for all policy decisions related to the budget. 2. Finance / Accounting - Oversee and monitor the day to day cash management of SBE. Analysis all financial reports to ensure that the State funding is appropriately managed. Provide guidance on financial issues and budget to Election Directors at each Local Board Elections (LBE). Process year end closing accordance to the Division of General Accounting. 3. Procurement – Oversee and monitor SBE's procurement process. Ensure that the procurement process is consistent with the State Procurement laws and regulations. Validate that all procurements are within the Agency's budgetary requirements. 4. Contract Manager – Serve as a contract manager for major contracts within the agency which involves drafting Request for Proposals, contract award process, contract modification and contract compliance. 5. Human Resources – Manage Personnel/Payroll functions of the SBE, approximately 40 employees, and 20 LBE, approximately185 employees. Responsible for the development and implementation of all personnel procedures, performance and oversight of classification, recruitment, personnel budget and employer-employee relations. The position works with the Deputy Administrator to develop personnel policy recommendations. 6. EEO Officer Coordinator – Coordinate and maintain training schedules and locations for SBE, LBE and Board Members. Ensure that all new hires are trained within 6 months of their hire date. Assist the EEO officer with Sexual Harassment Prevention Training. The Director Budget, Finance & Administration presents the revenue position and related reports to the Administrator and Deputy Administrator. The information is critical to SBE in determining funding available to pay for capital projects and operations.

    Main Qualifications


    A Bachelor's degree in Accounting from an accredited college or university or Bachelor's degree from an accredited college or university with 30 credit hours in Accounting or related courses.

    10 years of budget and accounting experience
    2 years of procurement oversight and grants management experience
    5 years of management experience
    Notes: Candidates may substitute the possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university for two years of the required budget and accounting experience.

    Desired of Preferred Qualifications

    Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

    1. Experience with preparing the annual operating budget for a state agency and grant programs.

    2. Experience with the State's Budget Analysis and Reporting System (BARS).

    3. Experience with the State's Financial Management Information Systems (FMIS). 

    4. Experience with fiscal compliance audits and grant compliance audits.

    5. Ten years of supervisory and managerial experience involving evaluation and developing the performance of Directors and staff support. 

    Apply Here: https://www.jobapscloud.com/MD/sup/bulpreview.asp?R1=23&R2=005475&R3=0003