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RI - Assistant Director Financial and Contract Management

  • 1.  RI - Assistant Director Financial and Contract Management

    Posted 04-26-2022 10:13 PM
    Edited by Brukie Gashaw 04-26-2022 10:13 PM


    The individual hired to fill this position will have access to Federal tax Information (FTI), as defined in IRS Publication 1075, and, as such, must undergo a national fingerprint background screening in accordance with the criteria set forth in regulation 220-RICR-40-00-2 (IRS Publication 1075 – Background Check Process and Criteria), available at https://rules.sos.ri.gov/regulations/part/220-40-00-2. Additionally, the individual is being hired to an E-Verify site which contains FTI and must have their employment eligibility validated through E-Verify.

    Class Definition
    GENERAL STATEMENT OF DUTIES: To oversee an agency’s financial administration including budgetary, expenditure control, financial planning and program evaluation; to develop, implement, and be responsible for a financial planning and reporting system; and to do related work as required.

    SUPERVISION RECEIVED: Works under administrative direction of a superior with wide latitude for the exercise of independent judgement and initiative; work is subject to periodic review for conformance with federal and state laws, policies and agency objectives.

    Plans, organizes, supervises and reviews the work of professional, technical, clerical staff assigned to assist.
    Illustrative Examples of Work Performed
    • To oversee all phases of an agency’s financial administration including budgetary, expenditure control, financial planning and program evaluation; to be responsible for the coordination and preparation of the Capitol Development Plan.
    • To be responsible for evaluation of existing programs and to develop plans for their expansion, modification or elimination in view of changing needs and the availability of state and/or federal funds.
    • To be responsible for the overall supervision of the preparation and review of the departmental budget for central accounting, expenditure control and budgetary reports.
    • To be responsible for conducting cost analysis surveys of various departmental operations with recommendations for reducing costs.
    • To make recommendations on planning and developing systems in accordance with standards for effective administrative and fiscal management, including fiscal and staffing requirements.
    • To be responsible and accountable for the proper receipt and disbursement of departmental funds, including state, federal and other monies; and to ensure that these funds are used for the purposes they were intended.
    • To interface with federal funding sources to ensure that all eligible federal resources are made available to the department; to be responsible for the preparation of cash estimates and reports of expenditures made in order that a positive cash flow be maintained in all federal accounts; to be responsible for revisions of cost allocation plans to meet changing federal regulations; to supervise preparation of the Federal Indirect Cost Proposal; to be responsible for responses to federal audits; to provide direction in the creation of financial systems and procedures that are beneficial to the department’s administration of its programs.
    • To develop, implement, oversee and be responsible for financial information reporting systems including; the development and implementation of an on-line system; the establishment of criteria for security and privacy requirements; the assurance of compatibility, and cost effectiveness of the system; the evaluation of the effectiveness of the system.
    • To conduct special financial reviews for the verification of facts in cases where noncompliance with laws and/or regulations is in evidence.
    • To exercise overall supervision and direction of billings and reimbursements.
    • To evaluate management and methods procedures to insure their effectiveness and efficiency in attaining their objectives, and to recommend future plans and budget allocations based on this evaluation.
    • To do related work as required.

    Required Qualifications for Appointment

    KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of current governmental accounting standards, principles, procedures and practices; a thorough knowledge of the principles, practices and procedures of program development and fiscal management; the ability to evaluate existing programs and to develop plans for their expansion, modification, or elimination; a thorough knowledge of the principles, practices and techniques involved in operating a financial reporting system; the ability to establish effective working relationships with other governmental agencies, departments, and with private vendors; a knowledge of information systems networking; the ability to utilize automated financial management, budget preparation, contract administration and grant management; and related capacities and abilities.


    Education: Such as may have been gained through: Possession of a Bachelor’s Degree from a college of recognized standing with specialization in Accounting, Business Administration, or Finance; and
    Experience: Such as may have been gained through: considerable employment in an increasingly responsible administrative position involving significant responsibility for governmental financial management.
    Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

    Supplemental Information
    Resume and Cover Letter preferred. 
    Skills assessment to be provided for those interested.
    The individual selected for this role will:
    • Manage financial transactions such as draw downs of federal funds, and journal entries in the state accounting system, including development of systematic documentation of processes used.
    • monitor the Medicaid Finance team, as well as the Medicaid Program to track programmatic changes over time, including those at other departments in order to ensure accurate federal budgeting and reporting to CMS (e.g., CMS-64) and accurate state budgeting for the Medical Assistance Program.
    • collaborate with the MMIS vendor on data requirements, with CMS on federal requirements, and with the finance and policy teams on new program changes. 
    • Coordinate responses for the Medicaid Program to audit findings annually including agency corrective action plans; be responsible for tracking progress on those plans, and prompting those responsible for completing next steps, where applicable.
    • Support the Health System Transformation Project (HSTP) in its financial functions such as drawing down federal funds, and ensuring budget updates are reporting in the state and federal budget.
    • Coordinate financial supports for new spending programs where applicable, such as American Rescue Plan Act (ARPA) programs.
    Preferred skills: 
    • Excellent written and verbal communication skills.
    • Ability to simplify and summarize complex information.
    • Ability to document projects and assist with organizing existing documentation and procedures.
    • Ability to see connections, and ask questions.
    • Organizational skills, with an ability to multi-task and prioritize effectively under deadlines.
    • Strong analytical, problem solving, and trouble-shooting skills. 
    • Knowledge of Medicaid claims and systems.
    • Ability to work collaboratively with a variety of stakeholders each with its own systems, terminology, priorities, and needs, and to express EOHHS’ point of view and consequences clearly.


    Veronica Rendina
    Chief of Staff Development & Training
    Executive Office of Health & Human Services- State of RI
    Cranston RI