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CT - Fiscal/Administrative Officer, Department of Correction

  • 1.  CT - Fiscal/Administrative Officer, Department of Correction

    Posted 05-12-2022 04:39 PM
    Edited by Brukie Gashaw 05-12-2022 05:35 PM
    The State of Connecticut, Department of Correction (DOC) is seeking multiple qualified candidates to join our team as a Fiscal/Administrative Officer located in Wethersfield, CT. 
    Our Mission: 
     
    The DOC shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens, and offenders. 
    Position Highlights: 
     
    The Fiscal/Administrative Officer will work in DOC's Fiscal Services Unit, located at 24 Wolcott Hill Road in Wethersfield, CT. This unit is responsible for the management of the agency's finances, accounting, and the administration of various inmate services. 
    Fiscal Services has a mandate to insure the prudent and responsible stewardship of state funds and actively promotes standardized business systems and procedures in accordance with departmental rules and regulations. 
    These are full-time, 40 hour per week positions on first shift scheduled Monday to Friday with the opportunity for some telework. This position may require travel throughout the state. 
    What we can offer you: 
     
    State of Connecticut employees participate in a competitive benefits plan that includes: 
    • Excellent health and dental coverage; 
    • A generous retirement plan; 
    • Paid time off; 
    • A healthy work/life balance! 

    EXAMPLES OF DUTIES

    Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

    2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

    3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

    4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

    *Descriptions of these fiscal/administrative functions are attached

    PREFERRED QUALIFICATIONS

    The preferred candidate will possess:
    • Experience in budget preparation and financial report analysis; 
    • Experience working independently and adapting to changing work priorities and compressed deadlines; 
    • Experience with analytical and computer programs involving budgeting as well as projecting & troubling shooting variances; 
    • Experience extensively using Microsoft Excel to include pivot tables, advanced formulas, etc.; 
    • Experience working with account coding charts; 
    • Experience communicating in person, over the phone, and in writing with a variety of constituents, including co-workers and the public. 


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    Tyler Cashman
    Leadership Associate
    State of Connecticut
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