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CT - Fiscal/Administrative Manager 1 (Hybrid)

  • 1.  CT - Fiscal/Administrative Manager 1 (Hybrid)

    Posted 05-16-2022 10:40 AM
    Edited by Brukie Gashaw 05-16-2022 10:40 AM

    Fiscal/Administrative Manager 1

    Hybrid

    Recruitment #220512-0914AR-001


    Apply Here: Job Opening: - Department of Administrative Services

    Are you a Fiscal/Administrative professional looking for a new leadership role? 
    Do you enjoy collaborating with and supervising staff to complete complex tasks? 
    Does a career in public service excite you?
    If so, read below & apply today! 
     
    The State of Connecticut, Teachers' Retirement Board (TRB), is now accepting applications for an exciting, full-time (40 hours/week), Monday-Friday, Fiscal Administrative Manager 1 opportunity located at 165 Capitol Ave. Hartford, CT with hybrid telework options available. TRB provides retirement and health benefits to the State's retired teachers, their survivors, and beneficiaries. We maintain over 55,000 active accounts and provide almost $2 billion in pension payments to 37,000 retirees annually. You will play a critical role in managing the day-to-day and long-term operational needs of the agency to ensure compliance with CGS 10-183.
     
    Discover the Opportunity to: 
    • Direct, prioritize, assign, review, and evaluate the work of 8 professional and support staff. 
    • Oversee day-to-day operations of the unit. 
    • Coordinate fiscal management functions including budget preparation and management, accounting and financial reporting and analysis. 
    • Prepare financial budgets and expenditure reports, including the monthly Comprehensive Financial Status Report (CFSR) and Comparison of Revenues.
    • Prepare documentation related to Operating Budget in response to inquiries from other state agencies (i.e.  Office of Policy & Management (OPM) and Office of Fiscal Analyst (OFA), and in support of Finance Advisory Committee (FAC) and Appropriations subcommittee meetings. 
    • Develop detailed quarterly allotment distribution for personal services and other expense appropriations. 
    • Monitor activity and projects surplus/shortfalls. 
    • Develop or assist in development of related policy. 
    • Formulate program goals and objectives. 
    • Interpret and administer pertinent State laws. 
    • Act as liaison to other state agency offices (i.e., OPM Budget Analyst, OSC Accounting Services, OFA Fiscal Analyst). 
    • Assist in planning and implementation of financial aspects of Electronic Data Processing (EDP) systems. 
    • Utilize EDP systems for financial records, reports, and analysis. 
    • Prepare programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation.
    • Utilize Microsoft Excel functions including macros, lookups, pivot tables, queries and analyzing and manipulating data. 
    • Performs related duties as required, see below in the examples of duties section. 

    Benefits:
     We participate in a competitive benefits package that includes comprehensive healthcare policies including medical and dental coverage, retirement plan options, paid time off and more!  We also encourage a healthy work-life balance for all employees and provide professional growth and development opportunities! 

    SELECTION PLAN

    To Apply:
    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application. 
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

    After You Apply: 
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam. 
    • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. 
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 
    Connect With Us:
    • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
    • If have any questions pertaining to this recruitment, please contact faith.macdonald@ct.gov


    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.


    EXAMPLES OF DUTIES

    Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of  policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; in a facility, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

    OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

    Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; works with state agency contracting staff to implement requirements of the State Contracting Standards Board; researches, interprets and administers pertinent laws and regulations; performs related duties as required.


    KNOWLEDGE, SKILL AND ABILITY

    Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.


    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the General Experience must have been supervising professional level staff.
    Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.


    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

    2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.


    PREFERRED QUALIFICATIONS

    • Experience with Fiscal administration of employee benefits.
    • Experience supervising fiscal staff.
    • Experience with Visual Basic (VBA).
    • Experience with Structured Query Language (SQL).
    • Experience with PeopleSoft/Oracle (i.e., CORE-CT) procurement and financial modules and developing enterprise resource planning (ERP) reports.
    • Experience with Internal Revenue and CT Dept. of Revenue Services pension and income tax withholding reporting requirements.
    • Experience with State, municipal and federal accounting, budgeting, reporting, and auditing processes.
    • Experience managing ongoing projects internally and externally. (i.e., other agencies, vendors, stakeholders).
    • Experience interpreting and applying statutes and regulations.


    CONCLUSION

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



    ------------------------------
    Faith MacDonald
    Recruiter
    State of CT Department of Administrative Services
    Hartford CT
    (860) 937-6362
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