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RI - Assistant Director Financial and Contract Management- EOHHS

  • 1.  RI - Assistant Director Financial and Contract Management- EOHHS

    Posted 04-13-2022 03:07 PM
    Edited by Brukie Gashaw 04-13-2022 03:07 PM

    STATE OF RHODE ISLAND
    invites applications for the position of:

    ASSISTANT DIRECTOR, FINANCIAL AND CONTRACT MANAGEMENT

    DEPARTMENT:

    EXECUTIVE OFFICE OF HEALTH AND HUMAN SERVICES

    DIVISION:

    Central Management

    OPENING DATE:

    04/13/22

    CLOSING DATE:

    04/27/22 11:59 PM

    SALARY:

    $55.08 - $63.95 Hourly
    $100,244.00 - $116,397.00 Annually

    PAY GRADE:

    0141A

    JOB TYPE:

    Non-Union (99)

    NAME OF BARGAINING UNIT UNION:

    Non-Union (99)

    LOCATION:

    3 West Road, Cranston, RI

    SCHEDULED WORK DAYS: HOURS OF WORK

    Monday - Friday, 8:30 am - 4:00 pm

    WORK WEEK:

    Non-Standard

    ASSIGNMENT(S)/COMMENTS:

    The individual hired to fill this position will have access to Federal tax Information (FTI), as defined in IRS Publication 1075, and, as such, must undergo a national fingerprint background screening in accordance with the criteria set forth in regulation 220-RICR-40-00-2 (IRS Publication 1075 – Background Check Process and Criteria), available at https://rules.sos.ri.gov/regulations/part/220-40-00-2. Additionally, the individual is being hired to an E-Verify site which contains FTI and must have their employment eligibility validated through E-Verify.

    JOB NUMBER:

    2020-10200-80191

    CLASS DEFINITION:

    GENERAL STATEMENT OF DUTIES: To oversee an agency’s financial administration including budgetary, expenditure control, financial planning and program evaluation; to develop, implement, and be responsible for a financial planning and reporting system; and to do related work as required.
    SUPERVISION RECEIVED: Works under administrative direction of a superior with wide latitude for the exercise of independent judgement and initiative; work is subject to periodic review for conformance with federal and state laws, policies and agency objectives.
    SUPERVISION EXERCISED: Plans, organizes, supervises and reviews the work of professional, technical, clerical staff assigned to assist.

    ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

    • To oversee all phases of an agency’s financial administration including budgetary, expenditure control, financial planning and program evaluation; to be responsible for the coordination and preparation of the Capitol Development Plan.
    • To be responsible for evaluation of existing programs and to develop plans for their expansion, modification or elimination in view of changing needs and the availability of state and/or federal funds.
    • To be responsible for the overall supervision of the preparation and review of the departmental budget for central accounting, expenditure control and budgetary reports.
    • To be responsible for conducting cost analysis surveys of various departmental operations with recommendations for reducing costs.
    • To make recommendations on planning and developing systems in accordance with standards for effective administrative and fiscal management, including fiscal and staffing requirements.
    • To be responsible and accountable for the proper receipt and disbursement of departmental funds, including state, federal and other monies; and to ensure that these funds are used for the purposes they were intended.
    • To interface with federal funding sources to ensure that all eligible federal resources are made available to the department; to be responsible for the preparation of cash estimates and reports of expenditures made in order that a positive cash flow be maintained in all federal accounts; to be responsible for revisions of cost allocation plans to meet changing federal regulations; to supervise preparation of the Federal Indirect Cost Proposal; to be responsible for responses to federal audits; to provide direction in the creation of financial systems and procedures that are beneficial to the department’s administration of its programs.
    • To develop, implement, oversee and be responsible for financial information reporting systems including; the development and implementation of an on-line system; the establishment of criteria for security and privacy requirements; the assurance of compatibility, and cost effectiveness of the system; the evaluation of the effectiveness of the system.
    • To conduct special financial reviews for the verification of facts in cases where noncompliance with laws and/or regulations is in evidence.
    • To exercise overall supervision and direction of billings and reimbursements.
    • To evaluate management and methods procedures to insure their effectiveness and efficiency in attaining their objectives, and to recommend future plans and budget allocations based on this evaluation.
    • To do related work as required.

    REQUIRED QUALIFICATIONS FOR APPOINTMENT:

    KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of current governmental accounting standards, principles, procedures and practices; a thorough knowledge of the principles, practices and procedures of program development and fiscal management; the ability to evaluate existing programs and to develop plans for their expansion, modification, or elimination; a thorough knowledge of the principles, practices and techniques involved in operating a financial reporting system; the ability to establish effective working relationships with other governmental agencies, departments, and with private vendors; a knowledge of information systems networking; the ability to utilize automated financial management, budget preparation, contract administration and grant management; and related capacities and abilities.

    EDUCATION AND EXPERIENCE:

    Education: Such as may have been gained through: Possession of a Bachelor’s Degree from a college of recognized standing with specialization in Accounting, Business Administration, or Finance; and
    Experience: Such as may have been gained through: considerable employment in an increasingly responsible administrative position involving significant responsibility for governmental financial management.
    Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
     

    SUPPLEMENTAL INFORMATION:

    To provide oversight and implementation of EOHHS’s procurement in accordance with state and federal purchasing rules and regulations in addition to leveraging resources across the HHS agencies for streamlining procurement.  Completes a wide variety of procurement-related activities. Maintains a high level of knowledge regarding procurement mechanisms, rules and regulations.  Provides information, advice and guidance to management and program staff regarding procurement methods.  Provides advice and technical assistance on processes and requirements.  Coordinates with program to develop RFPs, RFQs, contracts, etc.  Ensures accurate records and integration with Financial/Budgeting/Payables systems such that information is accurate, updated, usable, informative, and communicable. Provides updates to program and management regarding procurement status. Recommends, tracks and ensures compliance with state and federal requirements. Collaborates with other areas of Finance to ensure alignment of activities and coordinated workflows. Uses software and applications to support and report on activities. RIFANS experienced preferred.

    Preferred Skills

    Candidates that demonstrate analytical and critical thinking; problem solving; attention to detail; judgement; time management; communications (verbal, written, presentation, materials, unique approaches); developing and monitoring work and work processes; assessment and problem solving; analytical skills including reviewing data, what it means and what can be done to change the outcomes; integrity and ethics are preferred.

    https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf

     https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf 


    https://www.governmentjobs.com/careers/rhodeisland/jobs/3510874/assistant-director-financial-and-contract-management <o:p></o:p>



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    Veronica Rendina
    Chief of Staff Development & Training
    Executive Office of Health & Human Services- State of RI
    Cranston RI
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