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WA - Cost Allocation Budget Manager

  • 1.  WA - Cost Allocation Budget Manager

    Posted 08-15-2023 12:25 PM
    Edited by Brukie Gashaw 08-15-2023 12:24 PM

    Cost Allocation Budget Manager, WMS2


    $95,050.00 - $110,861.00 Annually


    Thurston County – Olympia, WA

    Job Type

    Full Time - Permanent

    Remote Employment


    Job Number



    Dept. of Natural Resources

    Opening Date


    Closing Date

    9/17/2023 11:59 PM Pacific

    -Relocation Compensation may be available and considered
    -Partial telework may be available and considered

    Want to join something GREAT and make a difference?
    Do you enjoy working with a variety of internal and external audiences regarding strategic budget planning and budget management, both in a team and on an individual basis? Do you like the thought of using your unparalleled cognitive and budgetary skills to ensure the health of Washington's natural resources for future generations? If the answer is yes, then we have an opportunity for you! The DNR Office of Finance, Budget & Economics (OFBE) is looking for a Cost Allocation Budget Manager to provide budget planning and management services for our agency and regional administration. The OFBE Budget Team works to ensure that program activities and funding fit within the broader context of the DNR's mission and goals. As a member of the team, you will work to support financial compliance with state and federal laws, regulations, and reporting requirements, and facilitate the operational effectiveness and financial stability of agency administrative programs. As a DNR Budget Manager, you'll be involved in budget planning, cost allocation mode development and administration, projection, analysis, and monitoring for agency programs and initiatives. You will serve as a strategic budget expert, providing leadership, research, analysis and recommendations on complex and often unprecedented budget issues that have budget, policy and natural resource impact.

    This position is a key player in the responsible management and expenditure of over $870 million in operating funds and over $160 million in capital funds. As the Cost Allocation Budget Manager, you will oversee the activities of DNR's Administrative Programs Budget Team, with lead responsibility for development and oversight of cost allocation budgets, administrative office budgets, and equipment, fleet, and facilities Operation & Maintenance budgets. Additionally, this position has primary responsibility in providing strategic budget advice to agency staff and managers working on budget requests and fiscal notes. This responsibility includes written recommendations on how these documents will best serve the program and agency. This expertise is heavily relied on so that the agency has a documented plan to keep within its expenditure authority, and for business decisions impacting programs and the agency, including budget requests, fund management, and how to implement budget reductions. This position is responsible for ensuring agency budget development products and fiscal notes for the legislature are consistently accurate, clear, and compelling which is critical in maintaining the agency's credibility and obtaining optimal funding. This position is also responsible for monitoring program budget management and accurate and timely reporting on budget and performance.

    This position is critical in identifying potential issues, analyzing problems, recommending solutions, projecting consequences of actions, and implementing actions to support agency and program goals. This position must decide if funding is available for planned or proposed expenses and activities and if the expenses and activities are eligible and appropriate for the funding. Specific Responsibilities include:

    Manages all aspects of DNR budget activities (operating and capital) for a select portfolio of agency programs.
    This includes calculation of carryforward level budgets, requests for additional biennial and supplemental legislative funding, cross-agency fiscal note development, development of multiple levels of expenditure and revenue allotments, monitoring expenditures on a monthly basis, identifying potential problems, and recommending options for resolution. These steps are required for each DNR-specified budget, and involve both division and region budgets. DNR's biennial operating budget totals over $860 million in multiple funds and contains over 170 individual operating budgets. The size and number of capital projects varies every biennium depending on legislative funding. Responsible for managing agency fiscal notes impacting programs and operates as liaison to OFM and legislative staff.

    Consults and trains DNR staff in budget processes.
    Provides lead analyst direction to one or more budget office analysts on OFM and DNR budget systems. Interprets budget policies and procedures to division and region staff and provides consultative services to programs with the goal of achieving uniform budget processes and data across all DNR programs. Identifies areas requiring an internal agency policy or oversight and provides recommendations/draft policies for Executive review. Conducts monthly and/or quarterly roundtable discussions with all agency budget staff to address any issues around the agency and preview any upcoming tasks/projects.

    Conducts in-depth analysis of budget issues as assigned by the Chief Financial Officer and/or Budget Director. 

    Performs research, analyzes data, and prepares reports to advise agency management about effects of financial policy; procedures in agency operations; administration, service delivery, and alignment with agency strategic plans. Prepares executive-level budget information for use in legislative hearings and public communications.

    Manages DNR budget data and OFM/legislative systems.
    In partnership with the other lead budget analyst, manages usage and data input into the various OFM budget systems – including the Budget Development System, Capital Budgeting System, Activity Inventory, Allotment System, Performance Measure Tracking, Salary Projection System and Fiscal Note System – to ensure accuracy and accountability. Evaluates current budget systems and processes and makes recommendations for improvement.

    Documents historical funding record for assigned programs.
    Maintains a historical record for each assigned program documenting increases and decreases to funding and FTEs. This serves as the official record for the agency.

    Required Qualifications: 

    • A bachelor's degree in accounting, finance, business or public administration, economics, statistics or a related field.
      AND Three (3) years' experience in public sector budget management, fiscal management, accounting or related work.
    • Knowledge and proficiency with computers, including spreadsheets, database, word processing and PowerPoint programs.
    • Position Specific Competencies:
      • Service focus
      • Adaptability and flexibility 
      • Trust and integrity
      • DEI Knowledge, Understanding and Commitment
      • Self-Awareness and Commitment to Growth
    • DNR Core Competencies: 
      • Personal Accountability 
      • Value Others 
      • Compassionate Communication 
      • Inspire Others 
      • Commitment to Excellence 

    Desired Qualifications: 

    Five (5) years of experience in Washington State Agency budget management.

    • Experience working with cost allocation and/or indirect rates.
    • Experience using Washington State budget and accounting systems and tools.
    • Master's degree in accounting, finance, budget, public administration or closely allied field.
    • Certified Government Financial Manager (CGFM), Certified Public Finance Officer (CPFO), or similar certification
    • Skills in planning and conducting major projects and work schedules.
    • Knowledge of legislative processes and practices, including fiscal notes.
    • Knowledge of OFM/State rules and regulations for accounting and budgeting.

    Supplemental Information

    Application Requirements:

    • To be considered you must apply online at www.careers.wa.gov. You must complete the entire online application to be considered for the position.
    • Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired and special requirements.
    • Attach a resume describing your experience and qualifications.
    • Provide three to five professional references – you may attach a document, use the References text field in the online application, or include with resume.
    • Attach a copy of your college degree certificate or an unofficial copy of your transcripts.
    • Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.)
    • Complete all supplemental questions.

    About the Department of Natural Resources (DNR). 

    At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington's lands and communities through diversity, equity and inclusion. 

    Our Vision
     – Our actions ensure a future where Washington's lands, waters, and communities thrive.
    Our Mission – Manage, sustain, and protect the health and productivity of Washington's lands and waters to meet the needs of present and future generations.
    Our Core Values:

    • Safety and Well-Being -Our top priority is the safety of the public and our employees.
    • Public Service -We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
    • Innovation and Creative Problem-Solving - We solve our state's most pressing challenges through innovative thinking, dedication, and bold and creative vision.
    • Leadership and Teamwork -We are committed to building leaders at all levels and building teams for success.

    DNR provides excellent benefits, a few of those include:

    • Commitment to organizational health and wellness
    • Work/life balance
    • DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women's Employee Resource Group, Veterans Employee Resource Group, etc.)
    • Statewide Employee Business Resource Groups, visit here to learn more
    • Leadership that empowers and supports employees
    • Professional development opportunities
    • Educational and career development aid
    • Public Service Loan Forgiveness Eligibility
    • Opportunities to participate in wildland fire suppression assignments
    • A comprehensive benefit package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

    Additional Information:
    This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
    Veterans wishing to claim Veteran's preference please attach a copy of your DD-214, NGB-22 or other verification of military service. Please black out your social security number prior to attaching.  We thank you and are grateful for your service!

    The Department of Natural Resources is an Equal Opportunity Employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
    Persons needing accommodation during the screening process or this announcement in an alternative format may contact DNR Recruiting staff at (360) 522-2500 or (360) 522-0143 or by email at DNRrecruiting@dnr.wa.gov.  Those with a hearing impairment in need of accommodation are encouraged to contact the Washington State Telecommunications Relay Service (TRS) at 1-800-833-6388 or www.washingtonrelay.com.
    Check us out onDNR's website | Facebook | Twitter | Instagram | YouTube | WordPress
    Questions?  Please contact David Chertudi at david.chertudi@dnr.wa.gov/360-867-8066 or e-mail us at DNRrecruiting@dnr.wa.gov

    Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855)524-5627 or email CareersHelp@des.wa.gov.