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CT - Fiscal/Administrative Assistant
CT - Fiscal/Administrative Assistant
Posted 11-29-2022 06:48 PM
Edited by Brukie Gashaw 11-29-2022 06:48 PM
Are you looking for the next step in your financial career? We encourage you to apply today!
State of Connecticut
Department of Transportation (DOT)
invites qualified candidates to apply for the position of
Fiscal Administrative Assistant
. This opportunity is available in the Revenue Accounting Unit within the Department's Budget Services Division located in Newington, CT.
The Revenue Accounting Unit is part of the Budget Services Division, within Office of Finance in the Department's Bureau of Finance and Administration. This Unit is responsible for the billing, collection, and deposit of funds due the Department. This includes generating invoices and collecting Department revenue of approximately $50 million annually; and ensuring all transactions related to Department revenues of over $800 million annually are accurately and appropriately recorded in accordance with state governmental accounting procedures and in compliance with Connecticut General Statutes.
Key responsibilities for this exciting opportunity may include, but are not limited to:
Independently accountable for various accounts receivable activities
Logs incoming Highway Maintenance reports of state property damage ("D reports")
Performs daily reconciliation of mailroom sheet log to daily check deposits, ensuring compliance with CGS
Performs monthly reconciliation of mailroom sheets/deposits to cash book
Utilizes various modules of the Core-CT Financial system, (including Billing, Accounts Receivable, General Ledger/Commitment Control and EPM) for data entry, reporting and analyses of financial records
Establishes customer receivable accounts in the Core-CT Financial system
Initiates billing invoices for various modules (i.e., property damages, encroachment permits, leases, outdoor advertising, inter-agency transfers, demand deposits)
Coordinates distribution of final notices to receivable customers
Coordinates distribution of customer account statements for various receivable modules
Coordinates correspondence to insurance providers for accident/damage invoices
Coordinates correspondence and transfers files to contracted collection services vendor
Retrieves and handles incoming unit faxes, following through with appropriate next step
Handles or appropriately forwards requests for information from insurance providers
Coordinates unit's shared email mailbox
Files all paid invoices
May perform general accounting entries including application of payments, adjustments, and write-offs to receivable accounts
Generates/distributes aged receivable reports to internal DOT units for follow-up action
Acts as Unit liaison to Customers, other DOT units, Collection Agency, Office of the Attorney General and/or Contract Attorney and other interested parties.
Assists in formulating and maintaining written unit procedures
Performs related duties as required
This position is Monday - Friday (40 hours per week), schedule to be determined based on the operational need of the unit.
*Due to the requirements of the duties, it is expected this position will primarily be reporting to the office on a daily basis
What We Can Do For You:
Competitive starting salary, excellent
package including health and dental insurance, generous paid time off, retirement plan options, alternate work schedule options, telework opportunities, professional development and tuition reimbursement and a culture that promotes
. We also offer the convenience of an on-site, low-cost fitness center, on-site cafeteria and Electric Vehicle (EV) charging at our Newington, CT Headquarters facility. DOT facilities have ample free parking with easy access from major highways or by public transportation.
Leadership Associate - Talent Solutions
Department of Administrative Services
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